Culinary Administrator, Bell Center

Compass Group Canada (Beaver) Ltd.; Montreal; On-site; CAD 42,000 - 60,000; Full time

Job summary

Compass Group Canada (Beaver) Ltd. is seeking a Culinary Administrator to act as the administrative backbone of the Premium Spaces Culinary team.

You will schedule approximately 160 unionized employees and support HR matters, including discipline and workplace incidents, while leading HSQA audits on event nights. You will publish schedules, manage trades and leaves, monitor hours, and coordinate post-event debriefs with action plans.

Qualifications

• Experience in foodservice or hospitality is a strong asset.
• Experience in administration, scheduling, or HR support in unionized environments is helpful.
• Ability to interpret collective agreements, especially seniority rules.
• Proficiency with MS Office and scheduling software.
• Bilingual in French and English required.

Responsibilities

• Prepare and publish schedules per seniority provisions of the collective agreement.
• Manage shift trades, vacations, leaves, and replacements with the Executive Sous Chef.
• Monitor hours, overtime, and flag compliance risks.
• Track attendance and disciplinary documentation with Human Resources.
• Coordinate injury follow-up, incident reports, and return-to-work processes.
• Maintain confidential employee records with accuracy.
• Audit kitchens with sanitation, health, safety, and quality checklists.
• Lead post-event debriefs and develop corrective action plans.

Skills

Unionized scheduling

HR support

Scheduling software

MS Office

Bilingual FR/EN

Collective agreements

Discretion

Communication skills

Attention to detail

Auditing basics

Tools

Microsoft Excel

Outlook

Scheduling software

Job description

The Culinary Administrator is the administrative backbone of the Premium Spaces Culinary team. This role is responsible for scheduling approximately 160 unionized employees based on seniority, supporting HR matters (tardiness, disciplinary actions, workplace incidents), and leading HSQA audits of kitchen operations during event evenings, followed by debrief meetings and action plan implementation.

Now, if you were to come on board as a Culinary Administrator, we’d ask you to do the following for us:

• Prepare and publish employee schedules in accordance with the seniority provisions of the collective agreement.
• Manage shift trades, vacation requests, leaves of absence, and staffing replacements in collaboration with the Executive Sous Chef.
• Monitor employee hours and overtime, and flag potential compliance risks.
• Track attendance issues and absences, and prepare disciplinary documentation in partnership with Human Resources.
• Coordinate workplace injury follow-up, including incident reports, return-to-work processes, and temporary work assignments.
• Maintain employee records with a high degree of confidentiality and accuracy.
• Audit each kitchen using a standardized checklist covering sanitation, health, safety, and quality standards.
• Lead post-event debrief meetings with the culinary team.
• Develop corrective action plans, assign accountability and timelines, and follow through to resolution.

SCHEDULE

Monday to Friday, daytime hours, with on-site presence required during game nights and special events.

Think you have what it takes to be our Culinary Administrator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you will be successful:

• Experience in the foodservice or hospitality industry is considered a strong asset.
• Experience in administration, workforce scheduling, or HR support (unionized environments and hospitality experience are assets).
• Ability to interpret and apply collective agreement provisions, particularly those related to seniority.
• Strong technical skills, including proficiency with Microsoft Office Suite (Excel, Word, PowerPoint), Outlook, and scheduling software.
• Demonstrated discretion, attention to detail, and communication skills.
• Assets include knowledge of food safety, occupational health and safety, or auditing practices.
• Excellent verbal and written communication skills in both French and English.
• Proficiency in English is required to communicate on a daily basis with corporate head office teams, assigned national partners and suppliers, and sponsors operating across Canada.