Court Clerk / Cashier

City of Kingston; Kingston; Sur place; CAD 80 802 000 - 99 114 000; Plein temps

Résumé du poste

City of Kingston is seeking a Court Clerk / Cashier to support in-court and out-of-court activities under POA, ensuring accurate records in ICON and CAMS and handling daily financial transactions.

The role focuses on delivering excellent customer service to defendants, legal representatives, and the judiciary, with duties spanning court proceedings, cash handling, and data management in a fast-paced municipal environment.

Responsabilités

• Open, recess and close court proceedings under the direction of the Justice of the Peace; record appearances, pleas and dispositions in ICON/CAMS.
• Receive and process payments for fines, restitution, fees and costs at public counter, online or by mail via ICON/CAMS.
• Complete daily cash reconciliation and adhere to banking and audit standards.
• Receive and process legal documents including Applications/Motions and Appeals.
• Maintain ICON and CAMS databases with new case information.
• Prepare various dockets and notices; manage mail, email and service requests.
• Respond to information requests from defendants, legal representatives, law enforcement, prosecutors and judiciary.
• Schedule court dates, arrange interpreters, and issue notices.
• Support efficient processing of charges and monetary transactions in a high volume court office.
• Perform other duties as assigned.

Description du poste

Job Number: J1026-0030
Bargaining Unit: CUPE

Job Type: Regular, Full-time Hours Position

Hours of Work: 35 hours/week

Rate of Pay: $28.17 - $34.59/Hour

Closing Date: October 27, 2026

The Role

The Court Clerk / Cashier plays an integral role in the administration of justice by providing in-court and out-of-court support that conforms to the Provincial Offences Act (POA) and related legislation, policies and procedures in a fast-paced work environment. The Court Clerk provides excellent customer service to Provincial Offences clients and stakeholders including defendants, legal representatives, interpreters, enforcement agencies, prosecutors, and judiciary, ensuring the efficient operation of court proceedings and maintenance of court records in ICON and CAMS databases to deliver accurate and timely information. The Court Cashier completes daily financial transactions and reporting in ICON and CAMS to ensure that Provincial Offences matters are continually updated and accurate.

Meet your department...

We provide expert legal advice and representation to support the City’s operations and decision-making. Our team drafts agreements, reviews contracts, and ensures compliance with legislation to protect the City’s interests and minimize risk. We also support the City’s responsibilities related to operating the local Provincial Offences (POA) Court.

What you'll do...

• Open, recess and close court proceedings under the direction of the Justice of the Peace, record case appearances, pleas and dispositions on Integrated Court Offences Network (ICON) and Court Administration Management System (CAMS), administer oaths and affirmations to witnesses and interpreters in person and by remote appearance as required, prepare and issue orders of the court, record court proceedings using Liberty recording equipment; record, store and control access of courtroom exhibits and tapes in accordance with provincial/municipal retention schedule.


• Receive and process payments for fines, restitution, fees and costs at public counter, online or by mail using ICON and CAMS.


• Complete daily cash reconciliation process, adhere to banking, bookkeeping and accounting procedures as established by provincial and municipal audit standards.


• Receive and process legal documents, including Applications/Motions, Applications for Extension, Applications for Re-Opening, Informations, Appeals.


• Receive and verify certificate control lists.


• Maintenance of ICON and CAMS databases with new and ongoing case information.


• Preparation of various dockets, including court and fail to respond dockets.


• Open, sort, distribute and prepare mail, email and service requests.


• Respond to requests for information from defendants, legal representatives, law enforcement agencies, prosecutors, including court dates and times, fines, status of charges, POA forms and POA procedural information.


• Respond to requests for information from members of the public in accordance with MAG requirements.


• Schedule court dates, including Trials and Early Resolution Meetings for the Provincial Offences Court, arrange interpreters, prepare and send out court appearance Notices.


• Accept responsibility for efficient process of charges and monies and provide efficient and effective customer service in a high volume court office.


• Perform other duties as assigned.