Court Clerk

Town of Caledon; Orangeville; On-site; CAD 69,000 - 86,000; Full time

Job summary

The Town of Caledon in Ontario is seeking a Court Clerk for Legal Services to provide administration and courtroom support in a municipal environment. You will manage pre-, in-, and post-court activities, maintain records, and operate courtroom technology for in-person, hybrid, and remote proceedings.

The ideal candidate holds a post-secondary diploma in legal administration, with 1 year of related experience, strong MS Office skills, and familiarity with Liberty Recorder, ICON, and Zoom; the

Qualifications

• Post-secondary diploma in legal administration or related field.
• Minimum 1 year related experience in legal administration or court support.
• Proficiency in MS Office and knowledge of Liberty Recorder, ICON, and Zoom.

Responsibilities

• Perform courtroom clerk duties: open/adjourn court, call matters, record proceedings, administer oaths, maintain decorum.
• Support administration of Provincial Offences Act matters, ensure compliance with legislation and court directives.
• Prepare and operate courtroom technology for in-person, hybrid, and remote proceedings.
• Process, prepare and distribute court documents: filings, motions, notices, warrants, etc.
• Maintain accurate court records in case management systems.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Post-secondary diploma in legal administration or related field

Tools

MS Office

Liberty Recorder

ICON

Zoom

Job description

The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.

The Opportunity (Vacancy: Replacement)

Reporting directly to the Supervisor, Court Services, this role will provide administrative and courtroom support to ensure efficient operation of Provincial Offences Court. Responsibilities include, coordinating and completing pre-court, in-court and post-court activities, assisting the judiciary, ensuring compliance with courtroom procedures and protocols, maintaining and balancing court dockets and accurately entering court utilization statistics. The position requires exceptional attention to detail, strong organizational skills and the ability to work effectively in a fast-paced court environment.

As the Court Clerk, you will perform the following duties, including but not limited to:

• Perform courtroom clerk duties, including opening and adjourning court, calling matters, recording proceedings, administering oaths and affirmations, and maintaining courtroom decorum.
• Support the administration and processing of Provincial Offences Act matters, ensuring compliance with applicable legislation, procedures, and court directives.
• Prepare and operate courtroom technology to support in-person, hybrid, and remote court proceedings.
• Process, prepare, and distribute court documents, including filings, applications, motions, notices, summonses, warrants, and related documents, in accordance with legislative and procedural requirements.
• Maintain accurate court records by entering, updating, and verifying case information and related court data in case management systems.
• Receive, record, secure, and maintain exhibits filed during proceedings.
• Prepare and maintain courtrooms for proceedings by ensuring files, forms, dockets, equipment, supplies, and supporting documentation are complete and available.
• Compile, input, and maintain statistical court data and reports in support of reporting requirements.
• Back up POA Coordinator as required.

The Ideal Candidate

We are seeking an experienced professional with a post-secondary diploma in legal administration or other closely related fields. Our ideal candidate has a minimum of one (1) year related experience in legal administration or court support, preferably in a municipal environment.

The ideal candidate will have demonstrated Proficiency in MS Office (word, Excel, Outlook) and knowledge of Liberty Recorder, ICON, and Zoom. We are seeking an individual who demonstrates technological proficiency with the ability to troubleshoot courtroom and office technology and programs.

The successful candidate for Court Clerk, Legal Services will be required to work a flexible schedule, including in the office and after hours (as required).

This position offers a salary range of $69,108.96 to $86,386.20 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at [phone] Ext. 4738.

Applications for this posting will be accepted until November 5th, 2026, 12:00PM.

The Town of Caledon does not use artificial intelligence (AI) technology for screening, assessing, or selecting candidates.