Council Secretaries Admin Assistant – Governance Support

Okanagan Indian Band Group; Vernon; On-site; CAD 26,000 - 37,000; Full time

Benefits offered by this job

3 Weeks’ Vacation Pay

Extended Health and Dental Benefits

Employer Matched Pension Plan

15 Statutory Holidays

Paid Winter Holiday Break

Cultural Leave

Retention Bonuses after years ofサービス

15 Paid Sick Days

Paid Personal Leave

Employee Assistance Program

Professional Development Opportunities

Job summary

Okanagan Indian Band is seeking an Council Secretary - Administrative Assistant to provide administrative, clerical and office support to the Council Secretaries in service delivery to Chief and Council. The role requires flexibility to support emergency Council meetings and to maintain an organized office environment.

The successful candidate will handle calendars, communications, records, and meeting logistics, while upholding OKIB policies.

Qualifications

• Grade 12 or equivalent.
• Office Administration Certificate or Diploma.
• 1–2 years in office administration or clerical support.
• Experience handling confidential information.
• Data management and records experience is an asset.
• Experience drafting agendas and kits is an asset.

Responsibilities

• Provide general office support for Council Secretaries to ensure efficient administration.
• Receive and direct telephone, email and fax messages.
• Maintain filing system for paper and electronic documents.
• Prioritize and finalize Chief and Council calendars and events.
• Research information to aid decision-making.
• Assist with data management and accurate records.
• Assist website communications with the Communications and Grants Coordinator.
• Prepare meeting agendas, kits, bookings and video conference arrangements.
• Prepare facilities for community meetings and arrange room setup.
• Respond to public inquiries and attend staff meetings as required.
• Participate in community events and emergency duties if needed.

Skills

Communication skills

Organizational skills

Teamwork

Diplomacy

Cultural awareness

Education

Grade 12 or equivalent

Office Administration Certificate

Business Administration Diploma

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Okanagan Indian Band is seeking an Council Secretary - Administrative Assistant to provide administrative, clerical and office support to the Council Secretaries in service delivery to Chief and Council. The role requires flexibility to support emergency Council meetings and to maintain an organized office environment.

The successful candidate will handle calendars, communications, records, and meeting logistics, while upholding OKIB policies.