Legal Executive Assistant

Cartel Agency Inc.; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Assistant to support Senior Lawyers specializing in corporate tax and estate administration. This role combines legal administrative tasks with client interaction, requiring strong organizational skills and the ability to thrive in a fast-paced environment. You will be responsible for preparing legal documents, managing client files, and ensuring effective communication with clients and vendors. If you are a proactive self-starter with a passion for providing excellent client service, this opportunity is perfect for you. Join a collaborative team dedicated to professionalism and service excellence.

Qualifications

• 5+ years of experience in a law firm or professional services in Tax and Estates.
• Successful completion of a recognized Legal Assistant program.

Responsibilities

• Assist with legal documents related to taxation and estate planning.
• Manage client files and ensure time-sensitive documents are handled effectively.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Education

Legal Assistant Program

Tools

Microsoft Office

Adobe/Kofax PDF

DocuSign

Workshare Compare

Closing Folders

CorpLink

Carpe Diem

iManage

Job description

Corporate Tax and Estate Administration Legal Assistant

Our Client is home to a team that values collaboration, professionalism, and service. They are looking for a Legal Assistant to support two Senior Lawyers whose practices encompass corporate tax and estates administration. This role involves a mix of legal administrative work and client interaction, including liaising with high-profile individuals who appreciate attention to detail and a thoughtful approach. If you have experience in corporate tax, a knack for staying organized, and can thrive in a fast-paced environment then this might be the perfect fit for you. Apply now!

Salary: Up to $85K + Benefits

Key Responsibilities

1. Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
2. Ensure time-sensitive documents are managed effectively;
3. Organize, open, manage and close client files;
4. Prepare reports – estate planning and corporate reorganizations;
5. Entering dockets and processing monthly accounts;
6. Maintain tickler systems to monitor key dates for task management;
7. Schedule meetings and co-ordinate appointments as required ensuring the lawyer’s calendar is up-to-date, including adding events, rescheduling appointments and providing daily briefings;
8. Acting as a point of contact for incoming and outgoing communications including phone calls, emails, and documents for clients and vendors;
9. Planning and organizing internal firm events, such as lawyer events and client events;
10. Other duties as assigned.

Qualifications

1. Successful completion of a Legal Assistant program at a recognized community college;
2. Minimum of 5 years’ experience working in a law firm or in professional services within Tax and Estates;
3. Proficiency in Microsoft Office (including Word, Excel, and Outlook);
4. Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, CorpLink and Carpe Diem;
5. Experience working with a document management system, e.g., iManage;
6. Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines;
7. Strong communication and interpersonal skills help you to build relationships and provide excellent client service;
8. As a confident self-starter, you work well both independently, and in a team environment;
9. Operate with a high degree of accuracy and strong attention to detail;
10. Show good judgment, discretion and respond well to constructive feedback.

How to Apply: To apply, please forward your resume to Sabrina at [e-mail]