Corporate Records & Maintenance Coordinator

Clark-Wilson-LLP; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Health Coverage

RRSP Matching

Parental Leave Top-up

Wellness Spending Account

Long Service Bonuses

Vacation & Personal Days

Team Socials

Training & Growth

Job summary

Clark Wilson LLP in Vancouver is seeking an Annual Maintenance Coordinator to join the Corporate Services department. This full-time, on-site role supports corporate records management, document preparation, and administrative tasks essential to client service.

You will work closely with paralegals and lawyers, handling incorporations, minute books, and billing-related tasks, while maintaining meticulous records and ensuring deadlines are met.

Qualifications

• Post-secondary education in Legal Administration, Office Administration, or related field preferred.
• Experience in a Legal Assistant or Corporate Clerk role is an asset.
• Strong understanding of corporate records management and related legal documentation (incorporations, annual maintenance, minute books).
• Proficiency with Microsoft Office Suite and document management systems.

Responsibilities

• Provide clerical and administrative support for incorporations, including setting up new files, entering data, and preparing share certificates and CRA correspondence.
• Maintain and update corporate records by processing change requests, updating contact/director information, and managing files.
• Handle incoming/outgoing corporate records by scanning, organizing, packaging, and coordinating deliveries of minute books and related documents.
• Assist with accounting and administrative tasks such as submitting receipts, billing summaries, mail, scanning, couriers, and scheduling appointments.
• Support paralegals with document preparation, closings, and post-closing tasks, including formatting and setting up binders.

Skills

Attention to detail

Time management

Organizational skills

Excellent communication

Independent work

Team collaboration

Education

Post-secondary education in Legal Administration/Office Administration

Tools

ALF (Automated Legal Forms)

CMS

Microsoft Office (Word, Excel, Outlook)

Job description

Clark Wilson LLP in Vancouver is seeking an Annual Maintenance Coordinator to join the Corporate Services department. This full-time, on-site role supports corporate records management, document preparation, and administrative tasks essential to client service.

You will work closely with paralegals and lawyers, handling incorporations, minute books, and billing-related tasks, while maintaining meticulous records and ensuring deadlines are met.