Corporate Paralegal - OpenRoad Auto

OpenRoad Auto Group Limited; Richmond; On-site; CAD 41,000 - 50,000; Full time

Benefits offered by this job

Vehicle discount

RRSP matching

Health plan

Training & development

Promotion potential

Job summary

OpenRoad Auto Group Limited seeks a Corporate Paralegal to support the General Counsel in corporate, commercial, real estate, financings, M&A, and EEOP administration. The role requires 5–10 years of paralegal or corporate legal experience with strong ownership of records and transactions.

The successful candidate will manage corporate records, liaise with external lawyers and stakeholders, and ensure timely reporting and documentation updates for board and plan participants.

Qualifications

• 5+ years of corporate paralegal or legal admin experience.
• Strong corporate, commercial, real estate and securities knowledge.
• Experience supporting corporate finance and securities compliance.
• Excellent drafting, file management and confidentiality skills.

Responsibilities

• Corporate maintenance, minute books, resolutions and share issuances.
• Assist with commercial contracts and file management.
• Manage transaction deliverables and critical timelines.
• Support financings, real estate transactions and M&A.
• Manage EEOP system with reports for executives and stakeholders.
• Conduct monthly EEOP reviews and register new participants.

Skills

Paralegal experience

Corporate law

Securities compliance

Drafting

Time management

Education

Degree or diploma in law/paralegal

Tools

Microsoft Word

Microsoft Excel

Stock plan systems

Job description

DRIVING POSSIBILITIES

Position: Corporate Paralegal

Status: Full-Time

Dealership: Head Office

Department: Finance

Compensation: $30 - $36 per hour

We are proud of our forward-thinking culture developed over 40 years of continuous improvement initiatives. OpenRoad is one of the largest and fastest growing automotive retail groups in the country (representing 23 brands across 44 locations) with a shared vision to become the national automotive leader in customer experience. As one of "Canada's Best Employers" and "Best Managed Companies", we are looking for team players who are excited to continually learn, work hard, and take ownership of their role.

Our size doesn't define us, our people do. No one is just a number here, everyone matters, and our culture is the foundation of our success.

A Career at OpenRoad Means You’ll Enjoy:

• Opportunity to work with a variety of OEM Brands including Acura, Audi, BMW, Buick, Cadillac, Chevrolet, Chrysler, Dodge, GMC, Honda, Jaguar, Jeep, Land Rover, Lexus, Mazda, Mercedes-Benz, MINI, Porsche, Ram, Rolls-Royce, Subaru, Toyota, Volkswagen
• Exclusive perks and benefits, including a Discounted Vehicle Purchasing Program, RRSP matching, and referral bonuses
• Comprehensive extended health and dental plan (applicable for full-time positions only)
• Strong focus on training, development, and internal promotion opportunities
• Be part of collaborative, friendly, and progressive work culture with an emphasis on transparency, innovation, relationship, and empowerment
• Be part of a culture that celebrates you through employee recognition programs and engagement events

Job Purpose

Corporate Paralegal/Legal Administrative Assistant will report to the General Counsel with respect to all legal matters for the Company. This includes, but is not limited to, corporate, commercial, real estate, financings, M&A, litigation, Executive Equity Ownership Plan ("EEOP") administration and the general corporate affairs of the Company. We are looking for an experienced Paralegal or Legal Administrative Assistant (5-10 years) with strong corporate-commercial and securities experience who is capable of independently managing corporate records and supporting transactions. This role requires a high level of care and diligence, including tracking and reporting changes in ownership in the plan, updating documents, policies and procedures with respect to the Company and Plan and communicating with the board of directors and primary stakeholders.

Key Responsibilities

• Corporate maintenance, minute books, resolutions, board minutes and share issuances.
• Assist with commercial contracts and file management.
• Manage transaction deliverables and critical timelines.
• Support financings, real estate transactions and M&A.
• Manage EEOP system in conjunction with internal management, which shall include preparing reports for executives and primary stakeholders.
• Conduct monthly reviews of existing EEOP participant accounts, register new participants and ensure all inquiries made by Plan participants are followed up on.
• Perform various reconciliations for year-end tax filings and maintenance of EEOP participant accounts.
• Perform necessary data entry and related maintenance of EEOP participant accounts.
• Communicate with Chief Financial Officer, EEOP participants and internal stakeholders.
• Liaise with external stakeholders - lawyers, accountants, service providers, vendors and registries.
• Maintain and organize paper and electronic files, legal library and document management system.
• Maintain a system for follow-up dates with respect to the EEOP and corporate, commercial matters.

Qualifications and Experience

• Degree or diploma from an accredited post-secondary institution.
• 5+ years of work as a corporate legal administrative assistant or corporate paralegal.
• Strong working knowledge of corporate registries and filings in B.C.
• Experience supporting corporate finance and securities compliance.
• Confident communicator with strong drafting and file management skills.
• Excellent time management and organizational skills, with the ability to multi-task and prioritize a diverse workload.
• Effective written and verbal communication skills with an attention to detail and accuracy.
• Ability to work independently and as part of a team, which shall include various individuals from diverse backgrounds.
• Ability to handle sensitive data and information and maintain confidentiality and discretion.
• Interpersonal skills, which include be questioning versus solely accepting.
• Proficient in Microsoft Office with an emphasis on Microsoft Word and Microsoft Excel and proficiency with stock plan management systems.

We are an equal opportunity employer that values diversity, inclusion, and respect in the workplace. We are committed to creating opportunities for our associates to learn, advance their careers, and reach their full potential.

We thank all applicants for their interest; however, only those selected for an interview will be contacted