Corporate Paralegal

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Salary in line with market

Benefits package

Professional development support

Job summary

Urban Legal Recruitment Inc. is seeking an experienced Corporate Paralegal to join our client’s in-house legal team in Canada. The role focuses on corporate services and governance, with responsibilities across multiple Canadian entities.

You will prepare corporate documents, maintain minute books, assist with audits, and support governance activities, including board materials and resolutions. A solid background in corporate law and proficiency with MS Office are essential.

Qualifications

• 5+ years of corporate paralegal experience in-house or in law firms.
• Ability to draft shareholder/director resolutions and closing books.
• Proficiency with Microsoft Office; willingness to obtain CORES 3.
• Paralegal certificate or diploma is considered an asset.
• Experience with ALF, iManage, OnBoard is an asset.

Responsibilities

• Prepare corporate documents for Canadian entities (incorporation, by-laws, annual returns).
• Maintain minute books and corporate records across multiple entities.
• Respond to inquiries from business units and support day-to-day corporate matters.
• Assist accounting during external audits and support corporate secretarial functions.
• Coordinate governance activities, meetings, agendas, minutes and resolutions.

Skills

Corporate paralegal experience

Document drafting

Microsoft Office proficiency

Attention to detail

Communication skills

Education

Paralegal certificate or diploma

Tools

CORES Level 1/2

CORES Level 3 (preferred)

iManage

OnBoard

Job description

Our valued client, one of Canada’s largest alternative asset managers, is seeking an experienced Corporate Paralegal to join their In House Legal Team.

About Our Client

Our valued client is one of Canada’s largest alternative asset managers, with over $9.5 billion in assets under management across Canada and the USA. Their portfolio spans multifamily residential, self-storage, commercial, and agricultural land. Known for an entrepreneurial, hands-on approach and a diverse, inclusive culture, they offer a dynamic workplace where integrity and teamwork come first.

What Will You Do?

Corporate Services

• Prepare corporate legal documents such as articles of incorporation, amendment and dissolution, annual returns, notices, extra-provincial registrations, by-laws, share provisions, resolutions, share certificates, registrations and corporate records for Canadian entities
• Maintain and update minute books and corporate records for multiple Canadian entities
• Respond to daily inquiries from business units and handle day-to-day corporate matters
• Provide corporate support to the accounting team in connection with external audits
• Provide general support to both the Canadian and US corporate services functions
• Provide administrative support to corporate lawyers and other members of the Legal Team

Corporate Governance

• Coordinate board and committee meetings, including preparing agendas, assembling and distributing meeting materials through OnBoard, setting up meeting rooms, tracking attendance and quorum, and drafting minutes and resolutions for review
• Maintain the corporate governance calendar and track key deadlines, such as board and committee meeting cycles, governance policy and charter reviews, and annual corporate filings
• Support the corporate secretarial function by preparing written resolutions, officer and director certificates, and incumbency certificates, managing signing processes, and keeping director, trustee and officer registers accurate across all entities
• Assist with the preparation, review and maintenance of governance documents, including declarations of trust, board and committee charters, mandates and corporate policies
• Provide administrative support to the corporate secretarial and governance team

What Will You Need?

• 5+ years of experience in a corporate paralegal role in a law firm or in-house legal department
• Ability to draft basic legal documents, such as shareholder and director resolutions, and create closing books
• Proficiency with Microsoft Office Suite
• CORES Level 1 and 2 required, with a willingness to obtain CORES Level 3
• Paralegal or legal assistant certificate or diploma is considered an asset
• Experience with ALF is considered an asset
• Experience with iManage is considered an asset
• Experience with OnBoard or other board portals is considered an asset

What Does Our Client Offer?

• A team that lives and breathes its core values: going the extra mile, honesty, always having each other’s back, integrity, and always owning it and adapting, no matter the challenge
• The support to do things differently, grow personally and professionally, and bring your whole self to work, with no limit to the impact you can make
• An employee-centric culture with paid time off for employer-supported volunteerism, maternity leave top-up, a generous awards and recognition program, discounted monthly rent in the company’s properties, and an employee savings program through industry partnerships
• A strong, safe work environment
• A competitive compensation package including a group benefits plan, GRSP matching, and a discretionary bonus program