Corporate Law Clerk

Synectics Inc.; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Synectics Inc. is seeking an experienced Corporate Law Clerk to support legal and governance functions in Toronto.

The role focuses on preparing and filing corporate documents, maintaining minute books, and drafting governance materials. The ideal candidate has 4–5 years in a corporate law setting, with strong knowledge of Canadian statutes, minute book management, and familiarity with corporate databases and document management tools.

Qualifications

• 4–5 years of experience as a Corporate Law Clerk in a law firm or legal department.
• Strong knowledge of corporate statutes and Canadian registry requirements.
• Proven experience managing minute books independently.
• Familiarity with corporate database systems and document management tools.
• Strong attention to detail and organizational skills.

Responsibilities

• Prepare and file corporate documents including incorporations, amendments, dissolutions, continuances, and extra-provincial registrations.
• Maintain and update physical and electronic corporate minute books.
• Draft routine corporate resolutions, annual filings, and governance documents.
• Manage corporate entity records and ensure data accuracy in internal systems.
• Conduct corporate and registry searches and obtain certificates of status.
• Assist with corporate transactions, reorganizations, and due diligence processes.
• Prepare closing binders and supporting documentation for transactions.
• Coordinate filings with federal and provincial corporate registries.
• Ensure compliance with statutory deadlines and corporate governance requirements.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Multitasking

Tools

Document management tools

Corporate databases

Job description

• Prepare and file corporate documents including incorporations, amendments, dissolutions, continuances, and extra-provincial registrations
• Maintain and update physical and electronic corporate minute books
• Draft routine corporate resolutions, annual filings, and governance documents
• Manage corporate entity records and ensure data accuracy in internal systems
• Conduct corporate and registry searches and obtain certificates of status
• Assist with corporate transactions, reorganizations, and due diligence processes
• Prepare closing binders and supporting documentation for transactions
• Coordinate filings with federal and provincial corporate registries
• Ensure compliance with statutory deadlines and corporate governance requirements

Key Responsibilities

• Prepare and file corporate documents including incorporations, amendments, dissolutions, continuances, and extra-provincial registrations
• Maintain and update physical and electronic corporate minute books
• Draft routine corporate resolutions, annual filings, and governance documents
• Manage corporate entity records and ensure data accuracy in internal systems
• Conduct corporate and registry searches and obtain certificates of status
• Assist with corporate transactions, reorganizations, and due diligence processes
• Prepare closing binders and supporting documentation for transactions
• Coordinate filings with federal and provincial corporate registries
• Ensure compliance with statutory deadlines and corporate governance requirements

Qualifications & Experience

• 4-5 years of experience as a Corporate Law Clerk in a law firm or legal department
• Strong knowledge of corporate statutes and Canadian registry requirements
• Proven experience managing minute books independently
• Familiarity with corporate database systems and document management tools
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication and teamwork abilities