Corporate Events Coordinator

ARS Responds Canada; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

ARS Responds Canada is seeking a Corporate Events Coordinator to lead planning, execution, and optimization of marketing events that amplify our brand, engage our target audience, and drive growth. You will collaborate with cross-functional teams to ensure events align with marketing objectives and brand strategy.

The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment, capable of multitasking and managing multiple events and deadlines while staying adaptable

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field.
• Minimum 5 years of proven experience in event planning and coordination.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to multitask, prioritize competing demands, and manage multiple events and deadlines.
• Excellent communication and interpersonal skills.
• Flexibility to work occasional evenings and outside regular business hours to support corporate events.
• Proficient in participating in and hosting video conferences across various platforms.
• Must be able to travel to support events.

Responsibilities

• Plan, coordinate, and execute a variety of marketing events, including trade shows, conferences, product launches, employee events, and community engagement activities.
• Manage all aspects of event logistics, including venue selection, catering, audiovisual requirements, and stakeholder relationships (vendors, sponsors, speakers, and attendees).
• Coordinate and attend all event set-up and tear-down activities, including inspections to ensure events meet company standards.
• Manage multiple events and projects simultaneously, effectively prioritizing tasks and adapting to changing timelines and business needs.
• Ensure events are executed within budget constraints while maintaining high-quality standards.
• Research and compile industry-related event and sponsorship opportunities with participation recommendations.
• Be available to attend and support corporate events that may take place during evenings or outside regular business hours.

Skills

Event planning

Project coordination

Communication

Multitasking

Organizational skills

Vendor management

Education

Bachelor's degree in Marketing/Communications/Business

Tools

Event management software

Microsoft Office Suite

Travel coordination tools

Job description

ARS Responds Canada is a leading expert in disaster mitigation and property restoration, with over 60 years of experience serving clients across the country. We are committed to delivering exceptional outcomes for insurers, agents, brokers, and most importantly, the policyholder.

Our team restores properties affected by water, fire, storm, and other disaster-related events, ensuring owners receive fast, reliable, and professional service.

As we continue to grow and evolve, we are looking for talented individuals who want to be part of a dynamic and expanding organization. We offer a competitive compensation package that includes an extended health plan covering medical, dental, and vision, an RRSP program, access to an Employee Assistance Program, professional development opportunities, and clear pathways for internal growth and advancement.

Position Overview:

As a Corporate Events Coordinator, you will play a pivotal role in planning, executing, and optimizing marketing events to enhance brand awareness, engage our target audience, and drive business growth. You will collaborate with cross-functional teams to ensure seamless coordination of events that align with our marketing objectives and overall brand strategy.

This position requires a highly organized, proactive individual who thrives in a fast-paced environment, can effectively multitask, and is comfortable managing multiple events, projects, and competing priorities simultaneously. The successful candidate must be adaptable, resourceful, and willing to take a hands-on approach to ensure successful event execution. Flexibility to work occasional evenings and outside regular business hours is required, as some corporate and client events take place during these times.

Key Responsibilities:

1. Event Planning and Execution:

• Plan, coordinate, and execute a variety of marketing events, including trade shows, conferences, product launches, employee events, and community engagement activities.
• Manage all aspects of event logistics, including venue selection, catering, audiovisual requirements, and stakeholder relationships (vendors, sponsors, speakers, and attendees).
• Coordinate and attend all event set-up and tear-down activities, including inspections to ensure events meet company standards.
• Manage multiple events and projects simultaneously, effectively prioritizing tasks and adapting to changing timelines and business needs.
• Ensure events are executed within budget constraints while maintaining high-quality standards.
• Research and compile industry-related event and sponsorship opportunities with participation recommendations.
• Be available to attend and support corporate events that may take place during evenings or outside regular business hours.

2. Collaboration and Communication:

• Work closely and set up strategy meetings with the marketing and business development teams to align events with overall marketing strategies and objectives.
• Collaborate with internal stakeholders, including sales, operational teams, and executives, to gather input and ensure events support broader business goals.
• Communicate event details and expectations clearly to all relevant parties, both internally and externally.
• Demonstrate flexibility and responsiveness when managing last-minute changes, competing deadlines, and evolving event requirements.

3. Marketing Responsibilities:

• Develop a strong understanding of our brand to ensure our events always reflect our values and appeal to our target audience.
• Coordinate the production of marketing collateral and other event-related materials.
• Maintain an effective inventory of marketing collateral.
• Provide the necessary administration to support Marketing as required.

4. Post-Event Analysis:

• Conduct post-event evaluations to measure the success of each event against predetermined Key Performance Indicators and guide future strategies.
• Collect and analyze attendee feedback to continuously improve future events and enhance the overall event experience.

Required Knowledge and Experience:

• Bachelor's degree in Marketing, Communications, Business, or a related field.
• Minimum 5 years of proven experience in event planning and coordination, preferably in a marketing or related role.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to multitask, prioritize competing demands, and manage multiple events and deadlines simultaneously.
• Ability to thrive in a fast-paced, dynamic environment while maintaining a high level of accuracy, professionalism, and efficiency.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills with the ability to adapt quickly to changing priorities and unexpected challenges.
• A proactive, hands-on approach with the ability to work independently and collaboratively as part of a team.
• Flexibility to work occasional evenings and outside regular business hours to support corporate events and business functions.
• Proficient in participating in and hosting video conferences across various platforms.
• Demonstrated experience in the administration and maintenance of event calendars, scheduling and booking events, and coordinating travel requirements.
• Must be able to travel to support events.
• Proficient in event management software and Microsoft Office Suite.
• Must have a valid driver's license.

AODA Statement

ARS Responds Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support their participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.