Event Specialist

Compass Canada; Toronto; Presencial; CAD 52.000 - 56.000; Jornada completa

Descripción de la vacante

Compass Group Canada (Beaver) Ltd. is seeking an experienced Event Specialist to plan, coordinate and execute a wide range of events and conferences in-person, hybrid, and virtual formats. You will manage bookings, AV, food and beverage, and build strong relationships with internal teams and vendors.

The role requires a Bachelor's degree in a related field and at least three years of event coordination experience, with a focus on delivering exceptional attendee experiences and managing budgets.

Formación

• Bachelor's degree in event management, hospitality, business administration, or related field.
• Minimum three years of experience in event coordination or similar role.
• Ability to manage multiple events in a fast-paced environment.
• Strong organizational, planning and time-management skills.
• Excellent verbal and written communication.
• Strong interpersonal skills with diverse stakeholders.
• Experience managing event logistics, budgeting and vendor relationships.
• Ability to work independently with minimal supervision.
• Analytical and problem-solving mindset.

Responsabilidades

• Plan, coordinate and execute events including in-person, hybrid and virtual formats.
• Manage event bookings, room setups, AV, and catering.
• Develop detailed event plans, timelines and logistics.
• Serve as primary contact for clients and stakeholders.
• Provide recommendations to enhance attendee experience.
• Collaborate with Catering, AV, Facilities and external vendors.
• Maintain clear communication with stakeholders for seamless execution.
• Manage budgets, track expenses and perform reconciliations.
• Oversee full lifecycle of events from planning to post-event review.
• Identify and resolve issues during planning and execution.
• Coordinate multi-day meetings and executive events; support virtual/hybrid meetings with Teams.
• Monitor performance and seek continuous improvement.
• Escalate operational concerns to leadership when needed.
• Deliver exceptional service and memorable experiences.

Conocimientos

Organization

Time management

Communication

Interpersonal skills

Budgeting

Vendor relationships

Problem solving

Customer focus

Educación

Bachelor's degree in Event Management, Hospitality, Business Administration

Herramientas

MS Office Suite

Event management software

EMS experience

Descripción del empleo

The salary range for this position is $52,000-$56,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence‑based tools may be used at certain stages of the recruitment and applicant screening process. This is a posting for an existing job vacancy.

Now, if you were to come on board as one of our Event Specialist, we’d ask you to do the following for us:

• Plan, coordinate, and execute a wide range of events and conferences, including in‑person, hybrid, and virtual formats.
• Manage event bookings and coordinate room setups, staging, audiovisual requirements, and food and beverage services.
• Develop and maintain detailed event plans, timelines, logistics, and event documentation.
• Serve as the primary point of contact for clients and stakeholders throughout the event planning process.
• Provide expert recommendations and innovative solutions to enhance the attendee experience.
• Build and maintain strong working relationships with internal teams, including Catering, AV, and Facilities, as well as external vendors.
• Ensure consistent communication with all stakeholders to facilitate seamless event execution.
• Manage event budgets, track expenses, and complete financial reconciliations.
• Oversee the full lifecycle of events, from initial planning through post‑event evaluation.
• Identify and proactively resolve issues that may arise during planning and execution.
• Coordinate multi‑day meetings, receptions, conferences, and executive events while ensuring smooth service delivery.
• Utilize Microsoft Teams and other event technologies to support virtual and hybrid meetings.
• Monitor event performance and identify opportunities for continuous improvement.
• Escalate operational concerns and event‑related issues as required to leadership.
• Deliver exceptional service and create memorable experiences for employees, clients, and executive stakeholders.

Think you have what it takes to be our Event Specialist? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role:

• Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
• Minimum three years of experience in event coordination, conference services, or a similar role.
• Proven ability to manage multiple events and projects simultaneously in a fast‑paced environment.
• Strong organizational, planning, and time‑management skills.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills with the ability to collaborate effectively with diverse stakeholders.
• Experience managing event logistics, budgeting, and vendor relationships.
• Demonstrated ability to work independently and make sound decisions with minimal supervision.
• Strong analytical and problem‑solving skills with a proactive approach to issue resolution.
• Customer‑focused mindset with a commitment to delivering exceptional client and guest experiences.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with event management software; EMS experience is considered an asset.
• Highly adaptable, detail‑oriented, and able to thrive in an ever‑changing environment.
• Ability to manage projects with lead times ranging from several weeks to multiple months while maintaining exceptional attention to detail.
• A passion for creating engaging, high‑quality events that exceed expectations.