Corporate Estate Administrator

emergiTEL Inc.; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

emergiTEL Inc. in Toronto seeks a Corporate Estate Administrator to support insolvency and restructuring efforts. The role involves data entry for creditors and debtors, filing statutory documents, handling regulatory deadlines, and coordinating notices in a fast-paced professional environment.

You will work closely with a team to manage creditor claims, reporting, and billing, while ensuring confidentiality and accuracy using Ascend and Excel. A hybrid schedule is offered three days in-office.

Qualifications

• Experience in insolvency administration within a professional services environment.
• Experience using Ascend insolvency software.
• Completion of, or enrollment in, Insolvency Administration Course (CAIRP/IAA designation).
• Strong verbal and written communication skills.
• Excellent organizational skills and high attention to detail.
• Proficiency in Microsoft Excel and familiarity with other Microsoft Office applications.
• Ability to handle sensitive data and confidential materials professionally.

Responsibilities

• Administer corporate insolvency files, including data entry of creditor, debtor, asset, and liability information.
• Prepare and file statutory documents with Official Receiver and/or Court, manage regulatory deadlines, prepare affidavits, and coordinate legal notices and advertisements.
• Correspond with stakeholders and respond to inquiries as appropriate.
• Review and track creditor claims.
• Support the preparation of stakeholder reports and engagement summaries, including meeting minutes and internal documentation.
• Assist with claims under the Wage Earner Protection Program.
• Prepare and file HST returns for corporate files.
• Manage accounts payable and disbursements, including cheque preparation and backup documentation.
• Maintain and update firm-managed web pages related to active insolvency files.
• Assist with billing processes, including time entry, invoice generation, and tax filings for court approval.
• Perform PPSA and corporate registry searches.
• Support scheduling of professional staff across various engagement files.
• Coordinate logistics such as appointments, travel, and internal meetings for professional staff.
• Liaise with vendors and manage engagement-related service contracts.
• Prepare and maintain online data rooms for use during formal proceedings.
• Provide general administrative support to restructuring professionals as needed.

Skills

Insolvency administration

Attention to detail

Strong communication

Time management

Stakeholder liaison

Education

Insolvency Administration Course CAIRP/IAA enrollment

Tools

Ascend

Microsoft Excel

Job description

Location: Toronto, ON
Industry: Professional Services
Employment Type: Full-Time
In office: Hybrid-3 days a week

Our client a dynamic mid-sized advisory firm with a strong presence in corporate restructuring and insolvency is seeking a Corporate Estate Administrator to support their growing recovery and restructuring practice. This is an excellent opportunity to join a collaborative team that helps businesses navigate complex financial challenges and formal insolvency processes. The successful candidate will be detail-oriented, highly organized, and capable of managing time-sensitive administrative and compliance responsibilities within a fast-paced professional environment.

Key Responsibilities

• Administer corporate insolvency files, including data entry of creditor, debtor, asset, and liability information


• Prepare and file statutory documents with the Official Receiver and/or Court, manage regulatory deadlines, prepare affidavits, and coordinate legal notices and advertisements


• Correspond with stakeholders and respond to inquiries as appropriate


• Review and track creditor claims


• Support the preparation of stakeholder reports and engagement summaries, including meeting minutes and internal documentation


• Assist with claims under the Wage Earner Protection Program


• Prepare and file HST returns for corporate files


• Manage accounts payable and disbursements, including cheque preparation and backup documentation


• Maintain and update firm-managed web pages related to active insolvency files


• Assist with billing processes, including time entry, invoice generation, and tax filings for court approval


• Perform PPSA and corporate registry searches


• Support scheduling of professional staff across various engagement files


• Coordinate logistics such as appointments, travel, and internal meetings for professional staff


• Liaise with vendors and manage engagement-related service contracts


• Prepare and maintain online data rooms for use during formal proceedings


• Provide general administrative support to restructuring professionals as needed

Qualifications

• Experience in an insolvency administration role within a professional services environment


• Experience using insolvency software \"Ascend\" is required


• Completion of, or enrollment in, or willingness to enroll in the Insolvency Administration Course offered by CAIRPor IAA designation


• Strong verbal and written communication skills


• Excellent organizational skills and high attention to detail


• Proficiency in Microsoft Excel and familiarity with other Microsoft Office applications


• Ability to handle sensitive data and confidential materials professionally

About the Opportunity

This is a great opportunity for an experienced administrator looking to specialize or grow within the insolvency and restructuring field. You’ll work closely with a knowledgeable team of professionals who are passionate about helping businesses through financial transition and recovery.