Corporate Administrative Assistant

Novacap Management Inc.; Brossard; On-site; CAD 55,000 - 70,000; Full time

Job summary

Novacap Management Inc. in Montérégie, Brossard is seeking a Corporate Administrative Assistant to support the senior team, manage corporate files and provide confidential administrative assistance to management and the corporate teams.

You will handle office administration and visitor experience, greet guests, manage the general inbox, answer calls, route requests, and coordinate catering. Fluency in French and English, plus at least five years of relevant experience and a

Qualifications

• Minimum of 5 years of relevant experience in a corporate or financial environment.
• Training in secretarial studies or a college diploma in administration.
• Fluency in French and English, both spoken and written.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to Senior Corporate Assistant and management.
• Manage corporate files and maintain professional relationships with partners, investors and portfolio companies.
• Greet visitors and coordinate a polished welcome experience during meetings with investors and partners.
• Manage the general email inbox, route requests, and answer external calls.
• Support Office Coordinator and cover for absences, ensuring spaces are tidy and welcoming.

Skills

Discretion / confidentiality

Organization

Interpersonal skills

Bilingual communication

Education

College diploma in administration or secretarial studies

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

With more than C$16 billion AUM and offices in Montreal, Toronto and New York, Novacap is a leading North American private equity firm with a long-standing track record of partnering with entrepreneurs and management teams to build market-leading businesses.

The firm invests exclusively through four buyout strategies: Industrials, Financial Services, Digital Infrastructure, and Technologies, each with dedicated fund capital and clearly defined investment criteria.

Each strategy is sector-led and thesis-driven, combining deep operating and investment expertise with an active ownership mindset to support growth, transformation, and long-term value creation.

What you'll do

Reporting to the Senior Corporate Assistant, the Corporate Administrative Assistant supports her in managing the firm's corporate files and works with the office administration team to ensure the smooth day-to-day running of the office, while providing versatile and confidential administrative support to members of management and the corporate teams.

Administrative support

• Support the Senior Corporate Assistant in managing the firm's corporate files.
• Help maintain professional relationships with external partners, investors and portfolio companies.
• Provide support for requests from members of management, in support of the Senior Corporate Assistant.
• Exercise absolute discretion in handling confidential documents, emails and information relating to the firm and to external partners, investors and portfolio companies.

Office administration and visitor experience

• Greet and direct visitors and contribute to a polished, professional welcome experience, particularly during meetings with Novacap investors and partners.
• Manage the company's general email inbox, ensuring rigorous follow-up and efficient routing of requests.
• Answer external phone calls and direct them to the appropriate people, and handle the receipt, sorting and distribution of mail, packages and courier requests (FedEx, Purolator).
• Support the Office Coordinator and cover for her during absences and vacation, ensuring that spaces are clean and welcoming, snacks and refreshments are available, and catering services are well coordinated.

What you'll bring

Your skills, knowledge and experience are what set you apart.

• Training in secretarial studies or a college diploma in administration (any experience deemed equivalent will be considered).
• Minimum of 5 years of relevant experience, ideally in a corporate or financial environment.
• Impeccable reliability and discretion, with a demonstrated ability to handle sensitive and confidential information professionally.
• Strong interpersonal and relationship-building skills, as this role is regularly in contact with the firm's investors and partners.
• Keen sense of organization, thoroughness and attention to detail, with the ability to manage several priorities at once while meeting deadlines.
• Availability to be present in the office, in accordance with the applicable remote work policy.
• Comfort with technology tools, including Outlook, Word, Excel, Teams and SharePoint.
• Fluency in French and English, both spoken and written, is required given our cross-border activities and our colleagues across Canada and the United States.