Copy of Submittal specialist - HVAC

Annexair-Inc.-1; Montreal; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Group insurance

Employee referral bonus of $500

Personal leave

Corporate clothing

Employee assistance program

Active Social Club

2 weeks summer time off + Christmasvac

Job summary

Workland is seeking a Submittal Specialist in Montreal to manage submittals for large-scale HVAC projects with prestigious clients. You will read specifications, select components, prepare submittal drawings, and coordinate with factory, sales, and engineers to ensure timely production and delivery.

Posting highlights collaboration with the sales team, attention to timelines, and accuracy in quoting. English proficiency is mandatory; French is an asset.

Qualifications

• Read and interpret project specifications and mechanical plans.
• Prepare submittal drawings requests and coordinate meetings.
• Coordinate release and production between factory and client.

Responsibilities

• Read and interpret project specifications, mechanical plans and electrical & control schematics.
• Select mechanical components such as fans, heat exchangers, cooling and heating components.
• Prepare submittal drawing requests for the appropriate department & coordinate Kick Off Submittal Meeting to meet the specified mechanical, refrigeration and control features.
• Confirm project timeline in collaboration with the factory and the sales department.
• Confirm final estimation based on required supplier quotations, and ensure project costs match sales and estimation quotation.
• If needed, review the quote to meet client expectations.
• Send project’s submittal file to engineer, and coordinate with sales until submittal is approved.
• Prepare a release package for the project submittal, assemble all final estimates and supplier quotations, and coordinate delivery dates with Order Desk.
• Coordinate Kick Off Release Meeting with the factory and release into production.
• Keep track of the project for any other request until delivery.
• Perform any other related tasks.

Skills

Communication skills

Teamwork

Read schematics

AutoCAD

MS Office

English fluency

French (asset)

Education

Technical school diploma in Building Systems Technology

Tools

AutoCAD

MS Office

Job description

Submittal Specialist

Looking for a challenging job?

Do you want to work on large-scale HVAC projects for prestigious clients such as NASA, Google, Harvard, Coca-Cola or the US Army?

Do you want to have a positive impact on the environment?

Stop looking, come working with us!

Benefits of being in our team

• Ultra comfortable and clean work environment
• 2 weeks off during the summer + paid vacations at Christmas!
• Group insurance
• Employee referral bonus of $500
• Personal leave
• Corporate clothing
• Employee assistance program
• Active Social Club

Sommaire de la fonction

Under the supervision of the Submittal Manager, the Submittal Specialist is in charge of performing various tasks in order to prepare submittals based on client's request. In collaboration with the sales department, he/she must have a clear understanding of the customer's needs. He/She is responsible for communicating to the customer any changes on the initial project plan based on the accepted bid documents. Upon client engineer approval, he/she needs to release approved submittals into production and coordinate the released project between the factory and the client.

• Read and interpret project specifications, mechanical plans and electrical & control schematics;
• Select mechanical components such as fans, heat exchangers, cooling and heating components;
• Prepare submittal drawing request for the appropriate department & coordinate Kick Off Submittal Meeting to meet the specified mechanical, refrigeration and control features;
• Confirm the project’s timeline in collaboration with the factory and the sales department;
• Confirm final estimation based on required supplier quotations, and make sure project costs match sales and estimation quotation;
• If needed, review the quote in order to meet client expectations;
• Send project’s submittal file to engineer, and coordinate with sales until submittal is approved;
• Prepare a release package for the project submittal, assemble all final estimates and supplier quotations, and coordinate delivery dates with Order Desk;
• Coordinate Kick Off Release Meeting with the factory and release into production;
• Keep track of the project for any other request until delivery.
• Effectuer toutes autres tâches connexes avec vos fonctions.

Expérience et Formation

Formation et expérience

• Technical school diploma in Building Systems Technology;
• 3 to 5 years of HVAC-related experience.

Connaissances particulières

• Have a good understanding of the design of an air-handling unit;
• Communication skills;
• Teamwork skills;
• Basic knowledge of AutoCAD;
• MS Office;
• Functional French (asset);
• English fluency mandatory: English proficiency is mandatory since the job holder will have to exchange and discuss with our american clients, and will also have to consult and produce documents in english.

Here’s a quick example of how Annexair intends to change the HVAC world:

https://www.youtube.com/watch?v=Nk1UsN5l7nM