Submittal specialist - HVAC

Annexair; Montreal; Sur place; CAD 60 000 - 85 000; Plein temps

Avantages offerts par ce poste

Ultra comfortable work environment

2 weeks off during the summer + paid;

Group insurance

Employee referral bonus of $500

Personal leave

Corporate clothing

Employee assistance program

Active Social Club

Résumé du poste

Annexair in Montreal is seeking a Submittal Specialist to prepare submittals per client requests, coordinating with sales, and releasing approved documents into production after engineer approval.

You will read specifications, select components, coordinate kickoff meetings, confirm timelines and pricing, and ensure smooth handover between factory and client. Fluent English is required; French is a plus. A technical Building Systems Technology diploma is preferred.

Qualifications

• 3 to 5 years of HVAC-related experience.
• Good understanding of air-handling unit design.
• Basic knowledge of AutoCAD.
• MS Office proficiency.
• Functional French is an asset.
• English proficiency mandatory for communication with US clients and documentation in English.

Responsabilités

• Read and interpret project specifications, mechanical plans and electrical & control schematics.
• Select mechanical components such as fans and heat exchangers.
• Prepare submittal drawings and coordinate kickoff submittal meetings.
• Confirm project timelines and finalize estimations with quotations.
• Coordinate release into production and ensure handover between factory and client.
• Keep track of the project until delivery.

Connaissances

HVAC experience

English fluency

French (asset)

Project coordination

Formation

Technical school diploma in Building Systems Technology

Outils

AutoCAD

MS Office

Description du poste

Looking for a challenging job?

Do you want to work on large-scale HVAC projects for prestigious clients such as NASA, Google, Harvard, Coca-Cola or the US Army?

Do you want to have a positive impact on the environment?

• Ultra comfortable and clean work environment
• 2 weeks off during the summer + paid vacations at Christmas!
• Group insurance
• Employee referral bonus of $500
• Personal leave
• Corporate clothing
• Employee assistance program
• Active Social Club

Sommaire de la fonction

Under the supervision of the Submittal Manager, the Submittal Specialist is in charge of performing various tasks in order to prepare submittals based on client's request. In collaboration with the sales department, he/she must have a clear understanding of the customer's needs. He/She is responsible for communicating to the customer any changes on the initial project plan based on the accepted bid documents. Upon client engineer approval, he/she needs to release approved submittals into production and coordinate the released project between the factory and the client.

• Read and interpret project specifications, mechanical plans and electrical & control schematics;
• Select mechanical components such as fans, heat exchangers, cooling and heating components;
• Prepare submittal drawing request for the appropriate department & coordinate Kick Off Submittal Meeting to meet the specified mechanical, refrigeration and control features;
• Confirm the project's timeline in collaboration with the factory and the sales department;
• Confirm final estimation based on required supplier quotations, and make sure project costs match sales and estimation quotation;
• If needed, review the quote in order to meet client expectations;
• Send project's submittal file to engineer, and coordinate with sales until submittal is approved;
• Prepare a release package for the project submittal, assemble all final estimates and supplier quotations, and coordinate delivery dates with Order Desk;
• Coordinate Kick Off Release Meeting with the factory and release into production;
• Keep track of the project for any other request until delivery.
• Technical school diploma in Building Systems Technology;
• 3 to 5 years of HVAC-related experience.
• Have a good understanding of the design of an air-handling unit;
• Basic knowledge of AutoCAD;
• MS Office;
• Functional French (asset);
• English fluency mandatory: English proficiency is mandatory since the job holder will have to exchange and discuss with our american clients, and will also have to consult and produce documents in english.
• Effectuer toutes autres tâches connexes avec vos fonctions.

Submittal Specialist

Looking for a challenging job?

Do you want to work on large-scale HVAC projects for prestigious clients such as NASA, Google, Harvard, Coca-Cola or the US Army?

Do you want to have a positive impact on the environment?

Stop looking, come working with us!

Benefits Of Being In Our Team

• Ultra comfortable and clean work environment
• 2 weeks off during the summer + paid vacations at Christmas!
• Group insurance
• Employee referral bonus of $500
• Personal leave
• Corporate clothing
• Employee assistance program
• Active Social Club

Sommaire de la fonction

Under the supervision of the Submittal Manager, the Submittal Specialist is in charge of performing various tasks in order to prepare submittals based on client's request. In collaboration with the sales department, he/she must have a clear understanding of the customer's needs. He/She is responsible for communicating to the customer any changes on the initial project plan based on the accepted bid documents. Upon client engineer approval, he/she needs to release approved submittals into production and coordinate the released project between the factory and the client.

• Read and interpret project specifications, mechanical plans and electrical & control schematics;
• Select mechanical components such as fans, heat exchangers, cooling and heating components;
• Prepare submittal drawing request for the appropriate department & coordinate Kick Off Submittal Meeting to meet the specified mechanical, refrigeration and control features;
• Confirm the project's timeline in collaboration with the factory and the sales department;
• Confirm final estimation based on required supplier quotations, and make sure project costs match sales and estimation quotation;
• If needed, review the quote in order to meet client expectations;
• Send project's submittal file to engineer, and coordinate with sales until submittal is approved;
• Prepare a release package for the project submittal, assemble all final estimates and supplier quotations, and coordinate delivery dates with Order Desk;
• Coordinate Kick Off Release Meeting with the factory and release into production;
• Keep track of the project for any other request until delivery.
• Technical school diploma in Building Systems Technology;
• 3 to 5 years of HVAC-related experience.
• Have a good understanding of the design of an air-handling unit;
• Basic knowledge of AutoCAD;
• MS Office;
• Functional French (asset);
• English fluency mandatory: English proficiency is mandatory since the job holder will have to exchange and discuss with our american clients, and will also have to consult and produce documents in english.
• Effectuer toutes autres tâches connexes avec vos fonctions.

Expérience et Formation

Formation et expérience

• Technical school diploma in Building Systems Technology;
• 3 to 5 years of HVAC-related experience.

Connaissances particulières

• Have a good understanding of the design of an air-handling unit;
• Communication skills;
• Teamwork skills;
• Basic knowledge of AutoCAD;
• MS Office;
• Functional French (asset);
• English fluency mandatory: English proficiency is mandatory since the job holder will have to exchange and discuss with our american clients, and will also have to consult and produce documents in english.

Here's a quick example of how Annexair intends to change the HVAC world:

https://www.youtube.com/watch?v=Nk1UsN5l7nM