Coordinator, Tribunals (Legal Administrative Assistant)

Chartered-Professional-Accountants-of-Albert; Edmonton; Hybrid; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid telecommuting

Job summary

CPA Alberta is seeking a Coordinator, Tribunals (Legal Administrative Assistant) to provide administrative, legal, and operational support to the Associate General Counsel, Tribunals Office, and team members. The role includes file preparation, database maintenance, and drafting records of proceedings; it also requires coordinating hearings and deadlines.

The position offers hybrid telecommuting (up to 3 days from home) with occasional travel between Calgary and Edmonton, and may require

Qualifications

• 3–5 years of related administrative legal support experience.
• Post-secondary education in legal assistant or paralegal studies is considered an asset.
• Meticulous attention to detail in all areas of work.
• Excellent organizational and time management skills.
• Proven ability to manage conflicting demands and priorities.
• Effective verbal and written communication skills.
• Good working knowledge of Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat Pro.
• Experience with Zoom meetings, SharePoint and Microsoft Teams.
• Experience with adjudicative processes or decision-making environments is considered an asset.

Responsibilities

• Preparing new discipline and appeal files as required including opening files and creating templates.
• Maintaining the CPA Alberta member and hearing database.
• Drafting records of proceedings, legal documents, correspondence, notices, and court documents.
• Obtain and maintain all files and records related to hearings and retain the required documentation.
• Proactively track statutory deadlines, limitation periods, and procedural milestones to ensure compliance and timely progression of matters.
• Contacting the investigated party, witnesses, the CIC Secretary, and legal counsel to coordinate dates for hearings.
• Contacting selected Tribunal volunteers, conducting conflict checks, and confirming participation in the scheduled hearings.
• Receiving and distributing submissions, applications and information to parties.
• When required, attending hearings to ensure appropriate procedures are followed and to provide support to tribunals and other participants.
• Working with independent legal counsel to coordinate the rendering and issuance of decisions, on internal time frames.
• Appropriate management of exhibits – all things relating to the appropriate management of the exhibits from a hearing.
• Preparing documentation regarding the outcomes of Tribunals to be placed on the registrant file, when required.
• Preparing reporting on the hearing process as required.
• Responding to verification requests as needed.
• Administration of the collections process.
• Coordinating calendars and scheduling meetings.
• Assisting the Privacy Officer with privacy requests in accordance with the governing legislation.
• Assisting with requests from the Ombudsman’s office as required.
• Organizing decisions for publication.
• Contribute to continuous improvement of tribunal and discipline processes and perform other duties as assigned in support of the Conduct & Discipline function.

Skills

Administrative support

Legal knowledge

Attention to detail

Time management

Communication skills

Microsoft Word

Excel

Outlook

Teams

Adobe Acrobat

Zoom

SharePoint

Education

Legal assistant / paralegal studies

Tools

Microsoft Word

Excel

Outlook

Teams

Adobe Acrobat Pro

Adobe Acrobat Reader

Zoom

SharePoint

Job description

Coordinator, Tribunals (Legal Administrative Assistant)

Job Category: Administration/Program Coordination

Are you an individual with meticulous attention to accuracy, thoroughness and high quality work? Are you highly organized and excel at planning and prioritizing in an environment with competing deadlines? If so, keep reading as this may be the role for you!

This role primarily assists and provides administrative, legal, and operational support to the Associate General Counsel, Tribunals Office, and other Regulatory Team members.

CPA Alberta has offices in Edmonton and Calgary and provides hybrid Telecommuting opportunities (working from home a maximum of 3 days a week).

Further information on the benefits of working with CPA Alberta can be found on our website here .

What you bring

• 3 - 5 years of related administrative legal support experience
• Post-secondary education in legal assistant, paralegal studies, or a related discipline is considered an asset
• Meticulous attention to detail in all areas of work
• Excellent organizational and time management skills
• Proven ability to manage conflicting demands and priorities
• Effective verbal and written communication skills
• Good working knowledge of Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat Reader and Adobe Acrobat Pro
• Experience with Zoom meetings, share point and Microsoft Teams
• Experience with adjudicative processes or decision-making environments is considered an asset

What you will be doing

• Preparing new discipline and appeal files as required including opening files and creating templates
• Maintaining the CPA Alberta member and hearing database
• Drafting records of proceedings, legal documents, correspondence, notices, and court documents
• Obtain and maintain all files and records related to hearings and retain the required documentation
• Proactively track statutory deadlines, limitation periods, and procedural milestones to ensure compliance and timely progression of matters
• Contacting the investigated party, witnesses, the CIC Secretary, and legal counsel to coordinate dates for hearings
• Contacting selected Tribunal volunteers, conducting conflict checks, and confirming participation in the scheduled hearings
• Receiving and distributing submissions, applications and information to parties
• When required, attending hearings to ensure appropriate procedures are followed and to provide support to tribunals and other participants
• Working with independent legal counsel to coordinate the rendering and issuance of decisions, on internal time frames
• Appropriate management of exhibits – all things relating to the appropriate management of the exhibits from a hearing
• Preparing documentation regarding the outcomes of Tribunals to be placed on the registrant file, when required
• Preparing reporting on the hearing process as required
• Responding to verification requests as needed
• Administration of the collections process
• Coordinating calendars and scheduling meetings.
• Assisting the Privacy Officer with privacy requests in accordance with the governing legislation.
• Assisting with requests from the Ombudsman’s office as required
• Organizing decisions for publication
• Contribute to continuous improvement of tribunal and discipline processes and perform other duties as assigned in support of the Conduct & Discipline function

Why CPA Alberta

CPA Alberta is the professional regulatory organization representing Alberta’s approximately 30,000 Chartered Professional Accountants (CPAs). Alberta’s CPA’s are among the more than 200,000 Canadian CPAs who provide financial and management expertise across the country and around the world, at every level and in every sector. CPA Alberta’s legislated mandate is to protect the interest of the public, protect the integrity of the profession, promote and increase the competence of Alberta CPAs, and regulate the conduct of Alberta CPAs.

Working Specifications

• Fast paced work environment.
• Some travel between Calgary and Edmonton may be required.
• Occasional work outside of regular working hours may be required.
• This position can be in either Calgary or Edmonton.

CPA Alberta thanks all applicants for their interest and advises that we will contact only those selected for an interview.

Equal Employment Opportunity Statement

In its commitment to an equitable, diverse, and inclusive workforce, CPA Alberta welcomes applications from all qualified persons. We encourage members of equity groups (women, Black, Indigenous peoples, visible minorities, persons with disabilities, and LGBTQ2S+); and all those who may contribute to the further diversification of the organization to apply.

Please notify us if you require accommodation at any time during the recruitment process.