Coordinator, Resource Management

Mnp

Montreal

On-site

CAD 52,000 - 72,000

Full time

14 days+

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Benefits offered by this job

Generous base pay

Vacation time

4 paid personal days

Group pension plan with 4% matching

Voluntary savings products

Bonus programs

Flexible benefits

Mental health resources

Perks and discounts

Professional development assistance

MNP University

Dress For Your Day environment

Social events

Job summary

MNP in Montreal is seeking a Staffing Coordinator to support staffing readiness and staffing pipelines across client engagements. You will coordinate staff assignments, monitor utilization, and maintain data in PSA and PM systems, ensuring timely communication with engagement managers.

The ideal candidate has 2–3 years in professional services, strong Excel and project-management tool skills, and written/spoken English and French.

Qualifications

Bachelor’s degree preferred.
2–3 years of relevant work experience in professional services or consulting.
Fluent in written and spoken English and French.
Strong Excel and project-management tool skills.
Experience maintaining staffing data and partnerships with engagement managers.

Responsibilities

Coordinate assignment of client service staff to engagements based on availability, skills, and requirements.
Maintain real-time visibility of staffing pipelines and schedules.
Maintain resource data in PSA/PM systems and update skills inventories.
Serve as a centralized point of contact for staffing requests from engagement managers and partners.
Monitor utilization, billability and workload distribution to support staffing decisions.

Skills

Excel proficiency

Project management

Analytical skills

Organizational skills

Communication

Stakeholder management

Multitasking

Discretion

Team player

Bilingual (English & French)

Education

Bachelor’s degree in business or related field

Tools

PSA systems

PM software

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

Coordinate assignment of client service staff to client engagements based on availability, billable targets, skill sets, and project requirements
Maintain real-time visibility of staffing pipelines, engagement schedules, and future resource needs
Maintain accurate resource data in professional services automation (PSA) or project management systems
Update and manage skills inventories, certifications, and practice-specific capability databases
Serve as a centralized point of contact for staffing requests from engagement managers and partners
Flag resource conflicts, overallocations, and underutilization, and recommend viable staffing solutions
Assist in forecasting demand and capacity across practices and service lines
Monitor and report on staff utilization, billability, and workload distribution to support staffing decisions and operational planning
Ensure teams accurately track time and align with firm standards for timekeeping and billing
Communicate changes in project timelines, staffing shifts, and employee availability
Collaborate with Human Capital and Talent teams on onboarding schedules, skill updates, and staffing readiness for new hires
Support continuous improvement of staffing processes, tools, and governance frameworks
Contribute to the development of standardized resource planning policies and best practices across the firm
Assist with compliance activities including audit preparation and quality checks on time-reporting
Maintain flexibility to travel, as necessary

Skills and Experience

Bachelor’s degree in business or a related field preferred
Experience in a professional service, consulting, or project-based environment preferred
2-3 years of relevant work experience is an asset
Strong proficiency in excel, project management tools or reporting tool skills
Strong analytical and organizational skills with high attention to detail
Excellent communication, collaboration and ability to influence at various levels of the organization
Thrives in fast-paced environments, managing competing priorities
Discretion and professionalism when handling sensitive information
Takes initiative, demonstrates flexibility and is a team player
Written and verbal English language skills
Written and verbal French language skills

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office.

You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible 'Dress For Your Day' environment, firm sponsored social events and more!