Coordinator, Programs Administration

Overtime Recruitment Group; Saskatoon; Hybrid; CAD 63,000 - 72,000; Full time

Benefits offered by this job

Annual bonus

Very strong benefits package

Hybrid work arrangement

Job summary

Overtime Recruitment Group is seeking a detail-oriented Programs Administration professional for a hands-on contract administration role supporting a network of service providers.

You will onboard providers, coordinate contracts and amendments, maintain records, and track renewal triggers while collaborating with Finance, Procurement, Data and Operations across a network of partners. A strong emphasis on accuracy and communication is essential.

Qualifications

• 3 to 5 years of experience in administration, procurement, contract or vendor administration, supply chain or logistics.
• Strong Excel, Word and PowerPoint skills.
• Sharp analytical and problem-solving skills, and the ability to investigate discrepancies.
• Clear written and verbal communication.
• The ability to work independently and manage many details at once.

Responsibilities

• Onboard and maintain service providers, collecting the forms and information required.
• Coordinate contract setup and changes, including amendments and rate changes.
• Keep contract records, provider accounts and payment information complete and accurate.
• Track annual contract triggers like CPI adjustments, and follow up on insurance certificate expiries.
• Work with Finance, Procurement, Data and Operations to resolve payment and reporting issues.
• Build reports and scorecards, and help improve the processes behind them.

Skills

Excel

Word

PowerPoint

Tools

CRM

SAP

Contract management

Power BI

Job description

Looking for a role where your attention to detail actually matters?

Our client is an established, mission-driven organization with a growing network of service providers. They’re expanding their Programs Administration team, and this role keeps the contracts, onboarding, rates and payments behind that network organized, accurate and current.

This is hands-on contract administration and coordination. It’s a good fit if you’re careful and organized, and you enjoy working with people inside the organization and across a network of external partners.

What you’ll do

• Onboard and maintain service providers, collecting the forms and information required
• Coordinate contract setup and changes, including amendments and rate changes
• Keep contract records, provider accounts and payment information complete and accurate
• Track annual contract triggers like CPI adjustments, and follow up on insurance certificate expiries
• Work with Finance, Procurement, Data and Operations to resolve payment and reporting issues
• Build reports and scorecards, and help improve the processes behind them

What you bring

• 3 to 5 years of experience in administration, procurement, contract or vendor administration, supply chain or logistics
• Strong Excel, Word and PowerPoint skills
• Sharp analytical and problem-solving skills, and the ability to investigate discrepancies
• Clear written and verbal communication
• The ability to work independently and manage many details at once

Nice to have

• Experience with CRM, contract management or SAP systems
• Power BI or other data visualization tools
• Post-secondary education in business, supply chain or a related field

How you’ll work

• Based in Greater Vancouver or Saskatoon
• Hybrid, with one day a week in the office
• Occasional travel

Compensation

• $63,000 to $72,000 base salary
• Annual bonus
• Very strong benefits package