Commercial Contracts & T&C Coordinator

Swim Recruiting; North Vancouver; On-site; CAD 55,000 - 76,000; Part time

Benefits offered by this job

Health benefits

Vacation entitlement

Job summary

Swim Recruiting is assisting a North Vancouver client in finding a detail-oriented Commercial Contracts Coordinator to support the Finance and Sales teams.

This role reviews customer terms, maintains contract records, coordinates reviews, and helps move requests through timely completion. The position is 16-24 hours per week, two days on site, reporting to the CFO.

Qualifications

• 3–5+ years in contract administration, compliance, or related role.
• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.

Responsibilities

• Review customer terms and commercial documents against established precedents.
• Coordinate the review process with Sales and Finance.
• Maintain centralized tracker of active reviews, priorities, and deadlines.
• Prepare comments and suggested language for internal review.
• Maintain organized contract records and approved precedents.
• Escalate complex or time-sensitive issues to Finance leadership.
• Support process improvements to templates and documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Microsoft 365

Excel

Job description

Bring your experience in contract administration, legal support, compliance or document review to a role where your attention to detail and organizational skills make a difference. If you are proactive, enjoy working with detailed documents and are skilled at keeping multiple priorities on track, we would love to hear from you.

Hours: Approximately 16-24 hours/week (2 days onsite at client)

Who – The Company:

This North Vancouver-based, values-driven organization has a long-standing reputation for technical excellence, service, and innovation.

They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.

What- The Role:

Our Client is seeking a detail-oriented Commercial Contracts Coordinator to support the Finance and Sales teams with the review and administration of customer terms and conditions. This role reports into the CFO.

This role is responsible for reviewing customer documents against our client's established standards and approved precedents, coordinating the review process, maintaining contract records, and helping ensure requests move through completion in a timely manner.

This is a support and coordination role. Sales retains ownership of customer relationships and negotiations, while Finance retains responsibility for risk assessment, approvals, and final decision-making.

Responsibilities:

• Review customer terms and conditions, purchase orders, and related commercial documents against company’s standard positions and approved precedents.
• Identify areas requiring clarification, follow-up, or escalation.
• Maintain a centralized tracker of active reviews, priorities, deadlines, approvals, and status updates.
• Coordinate with Sales and Finance to ensure reviews are completed in a timely manner.
• Support the preparation of comments and precedent-based language recommendations for internal review.
• Maintain organized contract records, approved precedents, and final documentation.
• Ensure completed reviews and approved terms are properly documented and stored.
• Escalate unusual, complex, or time-sensitive issues to Finance leadership.
• Support ongoing improvements to contract review processes, templates, and documentation.

What Success Looks Like

• Contract reviews are tracked, organized, and progressing in a timely manner.
• Sales and Finance have visibility into priorities, open items, and next steps.
• Documentation, precedents, and approved terms are maintained and easy to retrieve.
• Issues requiring attention are identified and escalated early.
• Processes continue to improve and support Company’s growth.

The successful candidate is highly organized, detail-oriented, and persistent in driving work to completion. They are comfortable reviewing detailed documents, maintaining accurate records, coordinating follow-up activities, and recognizing when an issue should be escalated for review.

They enjoy bringing structure to processes, supporting cross-functional teams, and ensuring important details do not fall through the cracks.

Who- the Candidate:

• 3-5+ years of experience in contract administration, compliance, legal support, document review, project coordination, or a related business function.
• Strong organizational and administrative skills with exceptional attention to detail.
• Demonstrated ability to manage multiple priorities and follow work through to completion.
• Excellent written and verbal communication skills.
• Experience working collaboratively across departments and with multiple stakeholders.
• Strong proficiency with Microsoft 365 and Excel.
• Experience in manufacturing, industrial distribution, HVAC, construction supply, or a similar commercial environment is considered an asset.
• Familiarity with commercial contracts and business terms and conditions is preferred.

How much:

• $40-55/hr
• health benefits
• vacation entitlement

Where:

North Vancouver, BC