Coordinator, Payroll

Vancouver Island Health Authority; Nanaimo; On-site; CAD 76,000 - 109,000; Full time

Job summary

Vancouver Island Health Authority is seeking a Payroll Coordinator for the Nanaimo area. The role focuses on processing a large bi-weekly payroll, maintaining controls, and meeting deadlines while supervising staff and coordinating tasks.

Reporting to the Payroll Manager, you will manage confidential information and ensure accurate payroll administration within a complex union environment. A relevant degree or designation is required, with strong communication and project management skills.

Qualifications

• A degree in Accounting/Finance/IT or a professional accounting designation with 5+ years payroll experience.
• Experience in a complex, multi-union environment is preferred.
• Knowledge of healthcare contracts and payroll processes is advantageous.

Responsibilities

• Process a large bi-weekly multi-union payroll system and meet deadlines.
• Maintain internal controls and follow established payroll procedures.
• Supervise scheduling, coordinating and delegating work assignments.
• Handle confidential data with professional judgment.

Skills

Healthcare payroll knowledge

Interpersonal communication

Project management

Supervisory skills

Education

Baccalaureate degree in Accounting/Finance/IT

Professional accounting designation (CGA/CMA/CA)

Tools

PC desktop

Report writing tools

Job description

NER Finance & Payroll (NER) - Nanaimo, BC V9S 3Y3 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Shift Start Time/End Time

0800-1600/0830-1630

Days Off

Vacancy Type

Regular FT

Salary Range (Hourly Rate)

$39.03 - $56.11

Paid FTE

1.00

Worked BI-WEEKLY HOURS

75.00

Planned Start Date

Aug. 4 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Manager, Payroll, the Coordinator is responsible for the processing of a large bi-weekly multi-union payroll system by performing a variety of functions such as ensuring deadlines for payroll are met, processes follow established Payroll procedures, and appropriate internal controls are maintained. The Coordinator oversees the Payroll functions by performing a variety of supervisory duties such as scheduling, coordinating and delegating work assignments, and selecting and orienting staff. This position requires professional judgment as duties access sensitive and confidential data.

QUALIFICATIONS:

Education, Training And Experience

A level of education, training and experience equivalent to a Baccalaureate degree in Accounting, Finance or Information Technology or a professional accounting designation (CGA, CMA or CA) with a minimum of five (5) years' recent related payroll and system application experience within a complex, computerized, multi-union environment.

Skills And Abilities

• Knowledge of healthcare contracts, payroll processes, computer programming, PC desktop and report writing tools desired.
• Excellent interpersonal, verbal and written communications skills.
• Proven administration, project management and supervisory skills.
• Ability to establish and maintain effective work relationships and communication with all levels of staff, senior personnel or outside agencies and relevant government agencies.
• Physical ability to perform the duties of the job.

BC’s health system is in the process of transformation. As part of the planned changes, certain IM/IT, Finance, and Supply Chain roles are expected to be in scope for transition to a new provincial shared services organization, BC Shared Health Services. Candidates applying to positions in these areas should be aware that, while the role is currently employed by the Health Authority, it may transition to BC Shared Health Services as part of the first or subsequent implementation phases. The intent of this transition is to support continuity of employment however, details regarding timing, process, and any impacts to employment arrangements will be confirmed as planning progresses. Providing this information at the recruitment stage is intended to ensure transparency about the broader system changes underway and to support informed decision-making by candidates.The salary range for this position is $76,111(min) to $95,138 (midpoint) to $109,409 (max) per annum (based on 1 FTE). Salary placement is between min and midpoint, based on experience, qualifications, and internal equity.