Coordinator, Operations (Contracted Services)

Town of Caledon; Caledon; Hybrid; CAD 90,000 - 112,000; Full time

Job summary

The Town of Caledon seeks a Coordinator, Operations (Contracted Services) to oversee contracted road and stormwater maintenance, supervise contractors, and ensure contract compliance with specifications, legislation, and safety standards. The successful candidate will have a Civil Engineering Technician diploma with a C.Tech.

designation and at least five years in municipal road work, strong communication, and proficiency in MS Office, GIS, and CityWide.

Qualifications

• Post-secondary diploma in Civil Engineering Technician or closely related field (required).
• C.Tech. designation from OACETT preferred; CET/CRS assets considered.
• Minimum of five (5) years in municipal road maintenance, construction inspection, and contract administration.
• Proficiency in MS Office (Word, Excel, Outlook), GIS, and CityWide asset management systems.

Responsibilities

• Coordinate operational maintenance projects, contractor supervision, inspections, and contract administration for road and stormwater activities.
• Develop, review, edit, and recommend maintenance specifications and unit price bid items; participate in bid reviews and awards.
• Inspect municipal assets and identify future maintenance and capital needs for contract programs.
• Review invoices, support budget prep, and advise on annual planning and resource allocation.
• Respond to customer service requests and contractor issues, ensuring OHSA and provincial standards compliance.

Skills

Communication skills

Independent decision making

Analytical thinking

Problem solving

Education

Post-secondary diploma in Civil Engineering Technician

C.Tech. (OACETT)

CET designation

CRS designation (assets)

Tools

MS Office

GIS

CityWide asset management

Job description

Requirements
Reporting directly to the Manager, Roads and Stormwater Operations, this role is responsible for project coordination, contractor supervision and inspection, and contract administration of contracted road maintenance activities. You will coordinate and oversee maintenance contracts related to municipal infrastructure, ensuring compliance with specifications, contract requirements, legislative obligations, and safety standards. You will be responsible for contract administration, contractor performance monitoring, asset inspections, budget support, and the coordination of operational maintenance projects. As the Coordinator, Operations (Contracted Services), you will perform the following duties, including but not limited to:

• Coordinate operational maintenance projects, contractor supervision, inspections, and contract administration for road and stormwater maintenance activities
• Develop, review, edit, and recommend specifications and unit price bid items for maintenance contracts, including participation in the review of bid submissions and contract awards
• Inspect municipal infrastructure assets and identify future maintenance and capital requirements for inclusion in contract programs
• Review and approve invoices and payment certificates, support budget preparation, and provide recommendations related to annual operational planning and resource allocation
• Investigate and respond to customer service requests, contractor issues, and contract disputes while ensuring compliance with the Occupational Health and Safety Act, Ontario Minimum Maintenance Standards, and Town requirements

Job Details

Description

The Opportunity (Replacement)

The Opportunity (Replacement)

Requirements

Reporting directly to the Manager, Roads and Stormwater Operations, this role is responsible for project coordination, contractor supervision and inspection, and contract administration of contracted road maintenance activities. You will coordinate and oversee maintenance contracts related to municipal infrastructure, ensuring compliance with specifications, contract requirements, legislative obligations, and safety standards. You will be responsible for contract administration, contractor performance monitoring, asset inspections, budget support, and the coordination of operational maintenance projects. As the Coordinator, Operations (Contracted Services), you will perform the following duties, including but not limited to:

• Coordinate operational maintenance projects, contractor supervision, inspections, and contract administration for road and stormwater maintenance activities
• Develop, review, edit, and recommend specifications and unit price bid items for maintenance contracts, including participation in the review of bid submissions and contract awards
• Inspect municipal infrastructure assets and identify future maintenance and capital requirements for inclusion in contract programs
• Review and approve invoices and payment certificates, support budget preparation, and provide recommendations related to annual operational planning and resource allocation
• Investigate and respond to customer service requests, contractor issues, and contract disputes while ensuring compliance with the Occupational Health and Safety Act, Ontario Minimum Maintenance Standards, and Town requirements

The Ideal Candidate

We are seeking a detail-oriented and results-driven professional with a post-secondary diploma in Civil Engineering Technician or a closely related field. Our ideal candidate possesses a Certified Technician (C.Tech.) designation from the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) and has a minimum of five (5) years of related experience in municipal road maintenance, construction inspection, and contract administration. A Certified Engineering Technologist (CET) designation and/or Certified Roads Supervisor (CRS) designation are considered assets.

The ideal candidate will have demonstrated experience coordinating contracted maintenance activities, conducting infrastructure inspections, and administering municipal contracts. We are seeking an individual with superior communication and interpersonal skills, a demonstrated ability to work independently and make sound decisions, and excellent analytical, organizational, and problem-solving skills. Proficiency in MS Office (Word, Excel, Outlook), GIS, and asset management systems, including CityWide, is required.

The successful candidate for Coordinator, Operations (Contracted Services) will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $89,929.32 to $112,411.65 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at [phone] Ext. 4738.

The Town of Caledon does not use artificial intelligence (AI) technology for screening, assessing, or selecting candidates.