Coordinator, Learning & Development

The Institute for Performance and Learning; Toronto; Hybrid; CAD 60,000 - 70,000; Full time

Job summary

Osler, Hoskin & Harcourt LLP seeks a Coordinator to support learning initiatives, coordinate events and online sessions, and maintain program materials. The role reports to the Senior Manager, Learning Initiatives, and collaborates with lawyers and staff.

The position offers a hybrid work arrangement with most office days and up to one remote day per week, and compensation in the CAD 60,000–70,000 range, based on experience and qualifications.

Qualifications

• Post-secondary education in adult learning or project management.
• Experience coordinating learning programs or events is preferred.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate learning programs, events and online sessions from planning through wrap-up.
• Manage project plans, scheduling, task lists, program records and shared inboxes.
• Draft communications, agendas and minutes.
• Liaise with speakers, participants and internal teams.
• Support room setup, catering, virtual sessions and learning technology.
• Track attendance, registrations, evaluations and CPD accreditation requirements.
• Maintain organized files, program lists and internal learning pages.
• Help the team during busy periods and contribute to continuous improvement.

Skills

Attention to detail

Organizational skills

Multitasking

Proactive service-focused

File management

Educational technology

AI tools awareness

Teamwork and independence

Education

Post-secondary education in adult learning or project management

Tools

LMS

Educational technology tools

AI tools

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Senior Manager, Learning Initiatives, the Coordinator will support our growing learning deliverables and work closely with learning leaders, lawyers and members of the learning and development team to keep programs running smoothly from start to finish. This position will coordinate logistics, support speakers, maintain project plans, prepare communications and use educational technology to help create a seamless experience for participants.

This job posting is for an existing vacancy.

Major Responsibilities:

• Coordinate learning programs, events and online sessions from planning through wrap-up
• Manage project plans, scheduling, task lists, program records and shared inboxes
• Draft communications, agendas and minutes
• Liaise with speakers, participants and internal teams
• Support room setup, catering, virtual sessions and learning technology
• Track attendance, registrations, evaluations and CPD accreditation requirements
• Maintain organized files, program lists and internal learning pages
• Help the team during busy periods and contribute to continuous improvement

Position Requirements

Education and Experience

This position requires a post-secondary education in adult learning, project management or a related discipline, with at least one year of related learning coordination experience. An equivalent combination of education, training and experience is acceptable.

Knowledge and Skills

• Strong attention to detail and excellent organizational skills
• Able to successfully manage multiple priorities in a fast-paced environment
• Proactive, service-focused approach
• Comfortable working with file management systems and educational technology tools
• Interested in learning new tools, including approved AI tools or LMS
• Committed to teamwork, with the ability to take initiative and work independently

Compensation:

The range of expected compensation for this position is $60,000-$70,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 1 day per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.