Talent Coordinator

Osler, Hoskin & Harcourt LLP; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

Osler, Hoskin & Harcourt LLP, a leading Canadian business law firm, seeks a Talent Coordinator to join the Human Resources team. The role focuses on onboarding, background checks and coordinating new-hire processes in a hybrid work environment.

You will support recruitment, prepare reports, assist with HR projects and events, and ensure a welcoming experience for candidates and staff. Strong organizational and discrete handling of information are essential.

Qualifications

• Post-secondary education in HR or related business discipline with 1–2 years of administrative experience.
• Experience in a professional services environment is an asset.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide a positive onboarding experience for new hires
• Process background checks and manage recruitment communications
• Coordinate onboarding tasks and payroll paperwork
• Support recruitment across posting, interviews, and offers
• Administer compliance training for staff and new hires
• Manage the Administrative Summer Student program
• Schedule and record exit interviews
• Develop standard HR reports and dashboards
• Assist with performance review processes using HR systems
• Lead HR events and support HR projects
• Respond to internal and external requests

Skills

Organizational skills

Customer service

Communication

Teamwork

Reporting

HR systems

Attention to detail

Education

HR Management

Related business discipline

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

As a member of the Human Resources team, the Talent Coordinator plays a pivotal role in our onboarding process, engaging with business professional candidates, new hires and students. This position requires a proactive individual who is adept at managing multiple tasks, is highly organized and is committed to fostering a welcoming experience for new hires. The position also provides support including preparing reports and correspondence for a variety of programs and initiatives, such as recruitment, compliance and events.

This job posting is for an existing vacancy.

What You’ll be Doing:

• Provide a positive onboarding experience for new hires
• Routinely process background checks, including gathering documents, providing clear and professional updates to candidates and hiring managers, and adhering to deadlines and company policies
• Coordinate the onboarding process, including but not limited to booking training sessions, conducting new hire orientation sessions and collecting and submitting paperwork for payroll
• Provide recruitment support for any stage in the recruitment cycle from posting vacancies, conducting video interviews, conducting in-person interviews to preparing offer letters
• Administer and audit new hire compliance training such as Accessibility and Respect at Work Policies through our online system for the staff and new hires
• Manage the Administrative Summer Student program
• Schedule and record exit interviews
• Subject Matter Expert for onboarding process through the HCM system
• Write, maintain, and support a variety of reports or queries using appropriate reporting tools, as well as assist in the development of standard reports as required
• Support the annual performance review process using HR systems and tools
• Complete multiple analytic spreadsheets including but not limited to Onboarding Checklists and HR Dashboard
• Lead HR events, such as Take Your Kid to Work Day and Administrative Summer Student Social
• Support various HR projects and provide administrative support to the Talent team
• Respond to ad hoc requests internally and externally

Position Requirements:

Education and Experience

The position requires a post-secondary education in Human Resources Management or a related business discipline with at least one to two years of related administrative experience. Experience in a professional services environment would be an asset. An equivalent combination of education, training and experience is acceptable.

Knowledge and Skills

• Exceptional organizational skills and keen attention to detail with the ability to multi-task and prioritize
• Strong customer service orientation and interpersonal skills, with a welcoming, professional manner
• Effective communication and active listening skills
• A team-oriented contributor who values cooperation and collaboration
• Solid writing and proofreading skills with ability to utilize applicable software to create reports and presentation materials
• Knowledge of employment legislation
• Knowledge of recruitment best practices and candidate interviewing/assessment techniques
• Ability to handle confidential information with discretion and integrity

Compensation:

Therange of expected compensation for this position is $55,000 - $65,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 1 day per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.