Pricing & Legal Project Management Coordinator

Osler, Hoskin & Harcourt LLP; Toronto; Hybrid; USD 35,574 - 64,034; Full time

Job summary

Join a leading business law firm as a Pricing & Legal Project Management Coordinator. In this dynamic role, you will provide essential administrative support in pricing and client management activities. Your attention to detail and strong organizational skills will be vital as you assist with RFPs, maintain client discount files, and support the annual rate renewal process. This innovative firm offers a collaborative environment where your contributions will enhance operational efficiency. If you are detail-oriented and thrive in a fast-paced setting, this opportunity is perfect for you to grow your career in the legal sector.

Qualifications

• Requires a college diploma or university degree in a business discipline.
• Prior experience in finance, accounting, or legal project management is an asset.

Responsibilities

• Assist with RFPs and development of fee estimates.
• Maintain volume discount master file and monitor client volume.
• Provide support in the annual rate renewal process.

Skills

Attention to Detail

Organizational Skills

Time Management

Communication Skills

Problem-Solving Skills

Research Skills

Education

College Diploma

University Degree in Business

Tools

Excel

Job description

Pricing & Legal Project Management Coordinator

Job Category: Administrative

Requisition Number: PRICI002340

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• Posted: February 13, 2025
• Full-Time

Locations

Showing 1 location

Toronto, ON M5X1B8, CAN

Description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Manager, Pricing, the Pricing & Legal Project Management Coordinator is responsible for providing administrative and general support in all aspects of pricing and client and matter management activities. We are seeking an individual who is detail-oriented with an emphasis on organizational and time management skills, communication skills, and technical competency. A finance background is an asset for this role.

Major Responsibilities:

• Assist with Request for Proposals (RFPs) and the development of fee estimates
• Maintain the volume discount master file, monitor client volume on a monthly basis and update client discounts when required
• Assist with setting up hourly rates for new timekeepers
• Provide support in the annual rate renewal process
• Track fee credit in Aderant, coordinate application of fee credit with billing team, and update fee credit balance at the end of the year
• Monitor the department mailbox and triage complex fee arrangements or rate requests to relevant team members
• Assist in the preparation and running of fee reports
• Assist with the enhancement of tools and processes to further improve efficiency
• Assist with general tracking and reporting activities for the department
• Provide other administrative and project support as required

Position Requirements

Education and Experience:

This position requires a college diploma or university degree specializing in a business discipline. Prior work experience in finance, accounting or a (legal) project management function within the legal or professional services industry is an asset. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills:

• Demonstrates accuracy and thoroughness; strong attention to detail, results-driven, looks for ways to improve and promote quality
• Good working knowledge of Excel, and a willingness and aptitude to learn new technologies
• Ability to communicate insights clearly, both written and verbal, to a diverse audience
• Proven ability to work cross-functionally with other business units
• Self-starter with strong research, investigative and problem-solving skills and the ability to exercise judgment to resolve issues
• Ability to perform at a high level in a fast-paced work environment and successfully adapt to changing priorities and work demands
• Comfortable working with numbers

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation:

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks:

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls/emails please.