Coordinator, IT Assets (Temporary)

Njoyn; Oakville; Hybrid; CAD 52,000 - 61,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Sheridan is seeking an IT Assets Coordinator to manage the College's IT assets inventory and support departments with technology equipment. You will generate requisitions, maintain asset records, and coordinate refreshes and disposal in a hybrid environment.

This role reports to the Senior Manager of Finance and Business Operations - IT and collaborates with the Asset MGMT Team. You’ll work across campuses, ensuring data integrity, tagging, and timely communications with stakeholders.

Qualifications

• 3-year diploma/degree in Business Administration or Information Technology with 1 year of relevant office administration experience and 2 years of technology experience
• ITIL training, certification and/or experience is an asset

Responsibilities

• Coordinate asset ordering, delivery, tracking and management and produce reports for end-of-lease/life reconciliation and disposal
• Create purchase requisitions for technology equipment and coordinate with Finance/Purchasing for timely processing
• Coordinate with shipping/receiving for delivery accuracy and secure storage
• Record product details and serial numbers into the Asset Management Tracking system
• Ensure desktop assets are tagged with asset tags and manage end-of-lease activities
• Assist with asset resale opportunities and equipment disposal
• Provide guidance on IT standards for laptops, desktops, printers and peripherals
• Prepare leases/asset management documentation for IT management, committees and vendors

Skills

Communication

Problem solving

Organization

Customer service

Prioritization

Education

Diploma/Degree in Business Administration or Information Technology

Tools

Asset Tracking software

Job description

The incumbent is responsible for managing IT assets’ inventory, assisting other departments with managing their technology equipment, communicating and coordinating departmental technology refreshes, generating requisitions for leasing IT equipment and maintaining and updating IT assets database as necessary. Reporting to the Senior Manager of Finance and Business Operations - IT, the IT Assets Coordinator works closely with the Senior Business Analyst within Asset MGMT Team. As a team member the incumbent disseminates technical information and configurations to the department heads or end-users and explains/demonstrates correct processes & procedures for asset procurement related to desktop computing.

What You’ll Be Doing

• Coordinating asset ordering, delivery, tracking and management and producing reports for end-of-lease/life reconciliation, resale opportunities and equipment disposal;
• Creating purchase requisitions for technology equipment to be leased/purchased and coordinating with Finance/Purchasing department for timely processing;
• Coordinating with shipping/receiving department for smooth delivery, product order accuracy of products ordered vs. delivered, and secure storage;
• Coordinating with the IT staff or personally record the product details and serial numbers into the Asset Management Tracking application.
• Ensuring that desktop computing capital assets are tagged with the Sheridan Asset Tags;
• Coordinating the end-of-lease activities, such as end-of-lease notifications to the clients, asset confirmation, removal of corporate and personal data, restoration of the original factory image, packaging and arranging transportation for timely and safe return of the equipment to the vendors;
• Assisting with computer equipment resale opportunities and equipment disposal;
• Effectively guiding the Sheridan community with the latest IT supported technology standards with respect to laptops, desktops, printers, and other peripherals;
• Preparing reports and other documentation related to leases and asset management required to present to IT management, committees, other departments and vendors for lease reconciliation;
• Reconciliation of P card account.
• Performing other duties as assigned.

About You

You have excellent oral and written communication skills.

Your excellent problem-solving skills allow you to resolve unexpected challenges.

You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.

You use your interpersonal skills to build working relationships and provide excellent customer service.

You enjoy working as part of a team in a fast-paced environment.

The successful candidate will also have:

• 3-year diploma/degree in Business Administration or Information Technology, along with a minimum of 1-year of relevant office administration experience and 2 Years of relevant Technology experience, preferably in an educational environment supporting academic and administrative areas (or an equivalent combination of relevant education and experience).
• ITIL training, certification and/or experience is considered asset.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World (https://sheridan2024.sheridancollege.ca/), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

• For more information, visit: Why Work at Sheridan

Other Details

Faculty/Department: Information Technology
Campus Location: Trafalgar (may be assigned activities at any Sheridan campus).
Work Categorization: Hybrid Position | On campus 3 days/week
Reference #: J1026-0016
Employee Group: Support Staff – Appendix D
Payband: H
Hourly Range: $38.09 - $44.04
Hours: 8:30 am - 5:00 pm
Hours/Week: 37.5
Application Deadline: October 29, 2026
Application Details: This is a temporary position that may continue up to February 28, 2028.

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.
Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.