Convention and special events planner

Apex Kosher Catering; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

Apex Kosher Catering in Toronto delivers premier event experiences through meticulous planning, budgeting, and on-site coordination. The role focuses on managing revenues, budgets, and staff to ensure flawless conferences, meetings, and special events.

Ideal candidates have 3–5 years in related fields, a Bachelor's degree, and proven skills in client relations, communication, and multitasking in fast-paced environments.

Qualifications

• Bachelor's degree required.
• 3 years to less than 5 years experience in related role or equivalent experience.
• Experience in event planning or hospitality is preferred.

Responsibilities

• Administer revenues and expenditures.
• Assist in preparing financial reports.
• Promote conference and meeting services or special events.
• Inspect and select sites for events.
• Recruit, hire and supervise staff and/or volunteers.
• Plan for VIP arrangements and manage event logistics.
• Coordinate set-ups, staging, seating, and parking for events.
• Negotiate with suppliers for materials and services.
• Coordinate special events and ensure successful execution.

Skills

Client focus

Excellent oral communication

Excellent written communication

Flexibility

Organized

Team player

Time management

Resourcefulness

Ability to multitask

Education

Bachelor's degree

Job description

Education and Experience

• Experience: 3 years to less than 5 years
• Education: Bachelor's degree
• Experience: 3 years to less than 5 years
• or equivalent experience

Work setting

• Catering firm

Tasks

• Administer revenues and expenditures
• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Inspect and select sites
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in site selection and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Research and design special events programs
• Plan for VIP arrangements
• Manage Event Logistics
• Negotiate with suppliers for the provision of materials and supplies
• Co-ordinate the work of camera operators and other technical staff
• Co-ordinate special events

Area of work experience

• Special events

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Employment terms options

• Evening
• Shift
• On call
• Day
• Weekend
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week