Controller

Loxo; Edmonton; Remote; CAD 90,000 - 135,000; Full time

Job summary

Loxo seeks a Controller to lead the finance function for a government-funded not-for-profit organization headquartered in Edmonton. The role reports to the CEO and manages budgeting, financial reporting, cash flow and a small team. Remote work is available for candidates outside Edmonton.

The position oversees accounting cycles, internal controls, audits and statutory filings, ensuring compliance with Canadian accounting standards and grants requirements.

Qualifications

• CPA designation required.
• 3+ years of Controller-level experience.
• Experience in financial reporting.
• Experience in budgeting.
• Experience in cash flow management.

Responsibilities

• Own the annual budgeting process, including assumptions, forecasts, scenario analysis, departmental input and consolidation, and report on financial risks and opportunities.
• Prepare rolling forecasts, cash flow projections, variance analysis and management reporting.
• Translate financial information into practical advice for CEO and management.
• Develop and maintain financial models for funding proposals, contracts and business cases.
• Lead external audit preparation and coordinate with auditors.

Skills

Financial reporting

Budgeting

Cash flow management

Education

CPA designation

Job description

Our client, a government-funded not-for-profit organization headquartered in Edmonton, is seeking a Controller to lead its

finance function. This is the organization's senior financial role, reporting to the Chief Executive Officer, with a focus on

financial reporting, budgeting and cash flow management and oversight of a small accounting team. Remote work is

available for candidates based outside Edmonton.

Position Overview:

• The organization's senior financial management resource, reporting to the Chief Executive Officer and accountable for the integrity, accuracy and reliability of its financial information and control environment.
• The main focus is financial reporting, cash flow management and budgeting, along with overseeing a small operational accounting team.
• A government and grant funded not-for-profit that receives quarterly payments from the government, so careful budgeting to cover expenses is central to the role.
• Management accountability also extends to office services, information technology coordination, procurement, and payroll and benefits administration.
• Expected to identify and resolve financial management issues independently, bring material risks to the Chief Executive Officer promptly, and provide clear recommendations.

Responsibilities:

• Own the annual budgeting process, including assumptions, forecasts, scenario analysis, departmental input and consolidation, and give the Chief Executive Officer clear analysis of financial risks, pressures and opportunities.
• Prepare rolling forecasts, cash flow projections, variance analysis and management reporting, identify emerging issues and recommend corrective action.
• Translate financial information into practical advice for the Chief Executive Officer and management team, and support evidence-informed resource allocation and strategic decisions.
• Develop and maintain financial models and analyses for funding proposals, program decisions, contracts, business cases and other organizational initiatives.
• Support the Finance and Audit Committee and the Board with accurate, concise and decision-useful financial reporting, presentations and analysis.
• Oversee the full accounting cycle, including the general ledger, accounts payable and receivable, bank and balance sheet reconciliations, journal entries, month-end and year-end close, fixed assets and financial records.
• Prepare timely monthly, quarterly and annual financial statements and supporting schedules in accordance with applicable Canadian accounting standards and organizational policies.
• Design, document, maintain and continuously improve internal controls, financial policies, delegations, approval processes and segregation of duties appropriate to the organization's size and risk profile.
• Monitor financial performance and compliance across the organization, and investigate and resolve variances, exceptions and control issues promptly.
• Maintain complete, accurate and audit-ready financial records with appropriate document retention.
• Lead preparation for the annual external audit and serve as the primary management liaison with the external auditors, coordinating schedules, working papers, responses and the implementation of recommendations.
• Ensure timely and accurate GST, payroll, WCB, T4 and T4A and other statutory filings and remittances, and maintain compliance with federal and provincial requirements.
• Monitor financial, fraud, cyber and technology, contractual and operational risks within the position's areas of accountability, and advise the Chief Executive Officer on mitigation.
• Maintain appropriate controls over banking, payments, purchasing, contracts, organizational assets and access to financial systems.
• Oversee accurate and confidential payroll processing, payroll reconciliations, vacation and leave records, statutory remittances and year-end reporting.
• Administer employee benefit and retirement plan enrolments, changes, terminations, remittances and records in coordination with external providers.
• Support the Chief Executive Officer in maintaining current HR policies, procedures and employment documentation, and coordinate external HR expertise when required.
• Ensure sensitive employee and financial information is managed with appropriate confidentiality, access controls and record management practices.
• Oversee office services and facilities so that physical and remote work environments are safe, functional, cost- effective and responsive to organizational needs.
• Manage relationships and contracts with IT, telecommunications, software and office service providers, and coordinate technology support, equipment lifecycle planning, licensing and user access.
• Work with external IT providers and the Chief Executive Officer to maintain appropriate cybersecurity, backup, business continuity and technology control practices.
• Oversee procurement and purchasing within delegated authority, including competitive quotes where appropriate, contract and lease administration, vendor management and asset tracking.
• Identify and implement opportunities to streamline administrative and financial processes through technology, automation and improved workflows.
• Provide leadership, coaching, work planning and performance management for direct reports, and build administrative and financial capability across the organization.
• Establish clear service standards, accountabilities and processes for finance and corporate services, and monitor performance against them.
• Contribute as a member of the management team to organizational planning, policy development, risk management and continuous improvement.
• Promote a collaborative, accountable and service-oriented culture consistent with the organization's values.
• Act within delegated authority and perform other related management responsibilities assigned by the Chief Executive Officer.

Must Have Qualifications:

• Chartered Professional Accountant (CPA) designation
• 3+ years of experience in a Controller-level position
• Experience in financial reporting
• Experience in budgeting
• Experience in cash flow management

Like To Have Qualifications:

• Experience in a not-for-profit or grant funded organization