Contracts Specialist

Fusion Fuel Cycles; Ottawa; Hybrid; CAD 70,000 - 98,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Competitive paid vacation and sicktime

Small, tight-knit team with low action

Accommodation is available for people…

Job summary

Fusion Fuel Cycles in Ottawa is seeking a Contracts Specialist to own contract administration, document control, and operational coordination across stakeholders. The role works closely with the COO, project leadership, and engineering to ensure obligations, deliverables, and processes are clearly defined, tracked, and executed.

This hybrid position requires a diploma or degree in a related field and 3+ years of experience in contract or project administration, procurement, or commercial

Qualifications

• Diploma or degree in Project Management, Engineering, Construction Management, or a related field.
• 3+ years of experience in contract administration, project administration, procurement, commercial management, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Experience managing project documentation, records, logs, and correspondence.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications.

Responsibilities

• Support management of the contract deliverables and payment schedule.
• Organize Change notices, Change directives & Change Orders & ensure timely sign off.
• Manage the project change logs.
• Organize and store contract & project documents.
• Attend regular project meetings and log minutes of the meetings.
• Manage invoicing and contract payments.
• Have in depth knowledge of all assigned contracts.
• Advise the Project Manager of disputes & disallowable costs.
• Review invoices for contract compliance.
• Support contract discussions on all assigned projects.
• Manage project RFI’s, responses & logs.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple priorities

Education

Diploma or degree in Project Management, Engineering, Construction Management, or a related field

Tools

Microsoft Office

Job description

Fusion Fuel Cycles is building the foundation for the global fusion fuel supply chain—starting in Canada.

Spun out from Canadian Nuclear Laboratories and Kyoto Fusioneering, FFC combines 70+ years of national lab expertise, private-sector execution, and Japanese engineering excellence to develop the systems and infrastructure needed to power fusion pilot plants and transform the energy landscape.

At FFC, you’ll work alongside world-class scientists, engineers, and entrepreneurs pushing the boundaries of fusion readiness. We’re small, mission-driven, funded, and scaling fast. If you’re energized by building from the ground up and want to play a meaningful role in bringing fusion energy to life – join us.

Job Summary

The Contracts Specialist supports project execution and corporate operations by owning document control, contract administration, and operational coordination across multiple stakeholders. The role works closely with the COO, project leadership, and engineering to ensure contractual obligations, deliverables, and operational processes are clearly defined, tracked, and executed.

This is a hybrid role with minimum of 2 days in office in the Ottawa area.

Roles and Responsibilities

The Contracts Specialist is responsible for supporting the core operational, contractual, and document-control processes that support Fusion Fuel Cycles’ projects activities.

Contract Administration and Document Management

• Support management of the contract deliverables and payment schedule.
• Organize Change notices, Change directives & Change Orders & ensure timely sign off.
• Manage the project change logs.
• Organize and store contract & project documents.
• Attend regular project meetings and log minutes of the meetings.
• Manage invoicing and contract payments.
• Have in depth knowledge of all assigned contracts.
• Advise the Project Manager of disputes & disallowable costs.
• Review invoices for contract compliance.
• Support contract discussions on all assigned projects.
• Manage project RFI’s, responses & logs.

Must have

• Diploma or degree in Project Management, Engineering, Construction Management, or a related field.
• 3+ years of experience in contract administration, project administration, procurement, commercial management, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Experience managing project documentation, records, logs, and correspondence.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications
• Ability to manage multiple priorities and deadlines in a project environment.
• Medical, dental and vision benefits.
• Competitive paid vacation and sick time.
• Small, tight-knit team with low barriers to action.
• Exposure to a wide variety of problems for unparalleled, hands‑on professional growth.

Accommodation is available for applicants with disabilities throughout the recruitment process. If you require accommodation, please reach out to [e-mail].