Contracts Clerk

Community Living British Columbia; Nanaimo; Hybrid; CAD 65,000 - 72,000; Full time

Job summary

Community Living British Columbia (CLBC), a crown corporation, is seeking a Contracts Clerk to handle contract preparation, processing administrative and financial documents, and provide reception and staff support in the Nanaimo region. The role emphasizes detail, collaboration, and service to families and individuals with developmental disabilities.

The position starts as auxiliary/temporary and offers flexible work with one work-from-home day every two weeks after probation.

Qualifications

• Grade twelve diploma or equivalent education.
• A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping).
• Strong MS Word and MS Excel skills.
• Preference may be given to candidates with experience processing contracts.
• Typing speed of 50WPM.

Responsibilities

• Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area
• Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure
• Resolving transactions that are not in compliance, referring complex transactions to the supervisor
• Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

Skills

MS Word

MS Excel

Typing 50WPM

Attention to detail

Time management

Communication across diverse groups

Collaborative teamwork

Education

Grade twelve diploma or equivalent education

Job description

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact [e-mail] at any stage of the hiring process.

Status/Term: Auxiliary/Temporary Assignment - Anticipated 70 bi-weekly to March 31, 2027

Classification/Salary: Clerk R12 - Position starts at $31.59 per hour

Team: Central Island - Nanaimo

Location: Nanaimo (work from home allowed 1 day every two weeks after passing probation)

The Role:

As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and administrative and program support to staff.

If you're a skilled administrative professional who thrives on details and enjoys working in a collaborative environment and helping others, we'd love to hear from you!

Key responsibilities:

• Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area


• Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances


• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports


• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system


• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information


• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals


• Liaising with Quality Service Analysts for initial, renewal and modification contracts


• Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure


• Resolving transactions that are not in compliance, referring complex transactions to the supervisor


• Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

What you will bring:

• Grade twelve diploma or equivalent education


• A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)


• Strong MS Word and MS Excel skills


• Preference may be given to candidates with experience processing contracts


• Typing speed of 50WPM

We're also looking for an administrative professional who:

• Can establish and maintain positive and productive working relationships with staff


• Excels at managing multiple tasks and has a sharp attention to detail


• Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed


• Has excellent time management skills


• Brings a collaborative spirit to a team where your contributions will make a real difference

Additional Info:

• Successful applicants are subject to a Criminal Record Check.


• An eligibility list for internal candidates may be established.

Closing date:

August 31, 2026

If your application is shortlisted, you'll be invited to an interview where you'll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.

This opportunity is open to applicants who are legally entitled to work in Canada.