Contracts Administrator

Metrolinx; Toronto; On-site; CAD 90,000 - 130,000; Full time

Job summary

Metrolinx is seeking a Contract Administrator to provide contract planning, management and administration for projects within the Capital Projects Group. This in‑office role is based at our 130 Adelaide St W.

location with a hands‑on approach to co‑creation and partnership across leaders. You will review contracts, ensure key clauses are included, monitor contractor performance, and manage records in Primavera Contract Manager and Oracle Unifier, while preparing reports for management to support

Qualifications

• Completion of a degree in Civil Engineering, Construction/Contract/Commercial Law or related discipline.
• Demonstrated years' experience in contract management and administration of large multi‑billion-dollar contracts for infrastructure projects.

Responsibilities

• Review, interpret and analyze contract requirements, tenders and documents to ensure proper application of strategy and terms.
• Ensure clauses are included in all contract documents and recommend changes where omissions exist.
• Identify and advise on resolution of critical contract issues including performance and enforcement of terms, penalties and liquidated damages.
• Accurately administer contract records (work releases, change orders, payments, amendments, notices) in Contract Management System (Primavera/Oracle).
• Monitor contract status and provide reports to management and project teams to facilitate timely resolution and risk mitigation.

Skills

Contract management

Contract analysis

Risk management

Scheduling

Communication

Legal/contract law

Oracle Unifier

Education

Civil Engineering degree

Construction/Contract/Commercial Law

Tools

Primavera Contract Manager

Oracle Unifier

Job description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto's subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Capital Projects Group (CPG) workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities. Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered.

This role is an in office position based at our 130 Adelaide St W. location. Our team is highly collaborative, and much of our work benefits from in person co creation, relationship building, and hands on partnership with leaders across the organization.

Our Commercial Management Office within CPG is looking for a Contract Administrator candidate to join the team! You will provide contract planning, management, and administration services for projects within CPG. This role will be responsible for coordinating and managing contract administration activities related to capital projects, including construction, design, engineering/architectural and other professional services, revenue vehicles, engineered equipment etc., in accordance with Metrolinx's policies and departmental processes and procedures.

What will I be doing?

• Review, interpret and analyze contract requirements, tenders, and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx.

• Ensure required clauses are included in all contract documentation and recommends changes/revisions where omissions/inconsistencies occur.

• Identify and advise on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation and aiding in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc.

• Responsible for accurate administration of various contract records, such as work releases, change orders, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System, such as Primavera Contract Manager and/or Oracle Unifier.

• Monitor status of assigned contracts, prepare and provide reports to management and project teams, as required, such as pending changes, contingency usage, outstanding payments, difficult or problematic issues to facilitate timely resolution and avoid risk of claims and disputes.

What Skills and Qualifications Do I Need?

• Completion of a degree in Civil Engineering, Construction/Contract/Commercial Law or a related discipline or a combination of education, training and experience deemed equivalent.

• Demonstrated years' experience in the contract management and administration of large multi-billion-dollar contractual agreements involving large-scale infrastructure projects that includes direct exposure to, or specialized working knowledge of: Contracting principles, processes, methods, practices as well as basic accounting and scheduling; Administration of construction contracts and/or engineering/architectural design contract, and other technical and professional services contracts.

• Ability to interpret contract law, and Ontario legislation (e.g. The Construction Act, OPS Directives etc.), Canadian Construction Documents Committee documents, bespoke contract documents, and legal statutes and proceedings.

• Ability to plan, schedule and organize a variety of activities and deal with stressful situations with tight deadlines with a high degree of accuracy.

• Ability to communicate effectively with various personnel within and outside of the organization including management, professional staff, project team, construction site staff, other personnel to discuss, clarify and resolve technical/contractual matters, financial, legal, and other concerns.

• Experience using contract administration systems, such as Primavera Contract Manager and Oracle Unifier

Don’t Meet Every Requirement?

If you're excited about working with Metrolinx but your past experience doesn't quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment.

We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.