Contractor Data Management System (CDMS) Administrator - Calgary

ExxonMobil; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

Join a leading energy company as a Contractor Data Management System Administrator in Calgary, AB. You'll support the contractor workforce by managing the billing system, ensuring accurate and timely processes. Ideal candidates will have a high school diploma and experience with timekeeping processes, particularly with Track Software. This role offers opportunities for growth in a diverse and innovative environment focused on sustainability.

Qualifications

• Experience with timekeeping or purchase-to-pay processes.
• Strong problem-solving skills and excellent communication.

Responsibilities

• Manage and support the administration of CDMS for vendors.
• Assist with validation of services and data maintenance.
• Support onboarding and training of users within CDMS.

Skills

Detail-oriented

Problem-solving

Communication

Education

High School Diploma or Equivalent

Tools

Track Software

SAP

Job description

At Imperial, we work every day to responsibly develop Canada’s energy resources – applying technology and innovation to supply affordable, accessible, and reliable energy while reducing emissions in support of a net-zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower life-cycle emission products to our customers. This effort is powered by a diverse workforce driven by pride in our work and values.

The success of our upstream, downstream, chemical divisions, and corporate operations depends on the talent, curiosity, and drive of our people. They bring solutions daily to optimize our strategies in energy, chemicals, lubricants, and lower-emissions technologies.

Imperial values diverse backgrounds, fostering an environment where everyone can bring their full selves to work, regardless of identity, race, gender, sexual orientation, age, or ability.

We want you to build a career with us. As an integrated company, we offer a wide range of career prospects and growth opportunities. We invite you to bring your ideas to help create sustainable solutions that improve quality of life and meet society’s evolving needs.

Join the Upstream Department at Imperial, which has over 140 years of history in Canada and a workforce of more than 5,500 employees. Our office is located in Calgary, AB.

What role will you play in our team

As a Contractor Data Management System (CDMS) Administrator, you will enable the contractor workforce at Kearl & Cold Lake to perform their work effectively. Your primary responsibility will be supporting the work process flow for the contractor billing system CDMS (Track Software). You will engage cross-functionally with the business, Procurement Operations, and vendors to ensure timely and accurate billing for services, facilitating efficient planning and execution. This position is based in Calgary, Alberta.

What you will do

1. Manage and support the administration of CDMS for a portfolio of vendors, serving as the primary contact for vendor timekeepers.
2. Assist with activities in the system for vendors and business users, including validation of services, data maintenance, reconciliations, corrections, allocations, and data entry.
3. Review and process system entries, including overrides, extra labor charges, and non-billable services.
4. Support onboarding and training of new and existing users within the CDMS application.
5. Perform other tasks as directed by your supervisor and the Purchase to Pay Team Lead, supporting the business’s overall procurement responsibilities.

About you

Skills & Qualifications:

• High School Diploma or Equivalent

Preferred Qualifications/Experience:

• Experience with timekeeping or purchase-to-pay processes, especially with Track Software (Track Admin, TrackSoftware, Management Console, Virtual Gate, TrackAnywhere).
• Experience with SAP is an asset.
• Detail-oriented, well-organized, with strong problem-solving skills.
• Excellent communication skills to facilitate cross-site and regional collaboration.

Additional Information

Start date: September 2025

Location: Calgary, AB

Other Considerations

• Pre-employment background screening will be required for shortlisted candidates.
• Only selected candidates will be contacted for interviews.
• Application information may be shared within the company and with affiliates, including ExxonMobil.
• Proof of eligibility to work in Canada will be required at the offer stage.