Contractor Data Management System (CDMS) Administrator - Calgary

Imperial Oil; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

Join a leading company in the oil and gas industry as a Contractor Data Management System (CDMS) Administrator in Calgary. In this entry-level role, you will support the contractor workforce by managing billing systems and ensuring accurate data entry. This position offers opportunities for growth and development in a diverse and inclusive environment.

Qualifications

• Experience with timekeeping or purchase to pay processes.
• Detail-oriented and well-organized with strong problem-solving skills.

Responsibilities

• Manage and support the administration of CDMS for various vendors.
• Assist with system activities such as validation of services and data maintenance.
• Support onboarding and training of new users within the CDMS application.

Skills

Detail-oriented

Problem-solving

Communication

Education

High School Diploma

Tools

Track Software

SAP

Job description

Join to apply for the Contractor Data Management System (CDMS) Administrator - Calgary role at Imperial Oil

At Imperial, we work every day to responsibly develop Canada’s energy resources – applying technology and innovation to supply affordable, accessible, and reliable energy while reducing emissions in support of a net-zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower life-cycle emission products to our customers. This effort is powered by a diverse workforce fueled by pride in our work and values.

The success of our divisions is driven by talented, curious, and driven people who bring solutions daily to optimize our strategies in energy, chemicals, lubricants, and lower-emissions technologies.

Imperial values diverse backgrounds, creating an environment where everyone can bring their full selves to work, regardless of their identity, race, gender, sexual orientation, age, or ability.

We invite you to join us for a career, not just a position. As an integrated company, we offer a wide range of career prospects and growth opportunities. We encourage you to bring your ideas and help create sustainable solutions that improve quality of life and meet society’s evolving needs.

Join the Upstream Department at Imperial, which has more than 140 years of history in Canada and a workforce of over 5,500 employees. Our offices are located in Calgary, AB.

What Role Will You Play In Our Team

As Contractor Data Management System (CDMS) Administrator, you will enable the contractor workforce at Kearl & Cold Lake to perform their work effectively. You will primarily support the workflow for the contractor billing system CDMS (Track Software), engaging cross-functionally with the business, Procurement Operations, and vendors to ensure timely and accurate billing according to agreements, facilitating efficient planning and execution. This role is based in Calgary, Alberta.

What You Will Do

• Manage and support the administration of CDMS for various vendors, acting as the primary contact for vendor timekeepers.
• Assist with system activities such as validation of services, data maintenance, reconciliations, corrections to billed services, allocations, and data entry.
• Review and process entries in CDMS, including overrides, extra labor charges, and non-billable services.
• Support onboarding and training of new and existing users within the CDMS application.
• Perform other tasks as directed by the Supervisor & Purchase to Pay Team Lead to support overall Purchase to Pay responsibilities.

About You

Skills & Qualifications:

• High School Diploma or equivalent.

Preferred Qualifications/Experience:

• Experience with timekeeping or purchase to pay processes, especially with Track Software (Track Admin, Management Console, Virtual Gate, TrackAnywhere).
• Experience in SAP is an asset.
• Detail-oriented, well-organized, with strong problem-solving skills and excellent communication skills to facilitate cross-site and regional relationships.

Start date: September 2025

Location: Calgary, AB

Other Considerations

• Pre-employment background screening will be required for shortlisted candidates.
• Only selected candidates will be contacted for interviews.
• Application information may be shared within Imperial and its affiliates, including ExxonMobil.
• Proof of eligibility to work in Canada will be required upon offer, including documents like birth certificate, passport, or citizenship certificate.

Application deadline: June 2, 2025

Stay connected with us through our website, Twitter, LinkedIn, Facebook, and YouTube channels.

Imperial is an Equal Opportunity Employer committed to diversity, Indigenous relations, and supporting persons with disabilities during recruitment. For accommodations, contact [e-mail].

Eligibility to work in Canada must be confirmed before employment begins, with valid proof required.

Job ID: 80528

Additional Job Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Information Technology
• Industry: Oil and Gas