Contractor Data Management System (CDMS) Administrator - Calgary

Exxon Mobil; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading company in Canada is seeking a Contractor Data Management System Administrator to manage vendor billing processes and support the contractor workforce. The role involves administration of the CDMS and requires strong problem-solving and communication skills. Candidates should have a high school diploma and experience with Track Software or SAP is preferred. Join a diverse team committed to sustainable energy solutions.

Qualifications

• Prior timekeeping or purchase to pay experience is an asset.
• Strong problem solving and communication skills are essential.

Responsibilities

• Manage and support the administration of CDMS for vendors.
• Assist with validation of service and system data maintenance.
• Support onboarding & training of new users within the CDMS application.

Skills

Detail-oriented

Problem Solving

Communication

Education

High School Diploma or Equivalent

Tools

Track Software

SAP

Job description

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Location:

Calgary, AB, CA

Company: Imperial

At Imperial, we work every day to responsibly develop Canada’s energy resources – applying technology and innovation to supply affordable, accessible and reliable energy while reducing emissions in support of a net-zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower life-cycle emission products to our customers. This effort is powered by a unique and diverse workforce fueled by a pride in what we do and what we stand for.

The success of our upstream, downstream and chemical, and corporate divisions is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.

Imperial honours diverse backgrounds so we can be a place where people can bring their full selves to work, no matter their identity, race, gender, sexual orientation, age, or ability.

At Imperial, we want you to come for the position and stay for the career. As an integrated company, we are uniquely positioned to offer you a wide range of career prospects and growth opportunities through the course of your career with us. We invite you to bring your ideas and help create sustainable solutions that improve quality of life and meet society’s evolving needs.

Come be part of the Upstream Department at Imperial which has more than 140 year history in Canada and a workforce of 5,500+ total employees. Our offices are located in Calgary, AB.

As Contractor Data Management System (CDMS) Administrator, the successful candidate will play a key role in enabling the contractor workforce at Kearl & Cold Lake to effectively perform their work. The role will primarily support the work process flow for the contractor billing system CDMS (Track Software). The successfully candidate will engage cross functionally with the business, Procurement Operations & vendors to ensure timely and accurate billing for services as per their agreements so work can be efficiently planned and executed. This role is based in Calgary, Alberta.

What you will do

• Manage and support the administration of CDMS for a portfolio of vendors as the primary point of contact for vendor timekeepers
• Assist with a variety of activities in the system for both vendors & business users, including but not limited to: validation of service, system data maintenance, reconciliations & corrections to billed services, allocations, data entry, etc.
• Review and process entries in CDMS including but not limited to overrides (time adjustments), extra labor charges & non-billable services
• Support onboarding & training of new & existing users within the CDMS application
• Any other tasks as directed by Supervisor & Purchase to Pay Team Lead, in support of the business's objectives as it relates to overall Purchase to Pay responsibilities

About you

Skills & Qualifications:

• High School Diploma or Equivalent

Preferred Qualifications/Experience:

• Prior timekeeping or purchase to pay experience is an asset, specifically experience with Track Software (Track Admin, TrackSoftware, Management Console, Virtual Gate, TrackAnywhere)
• Prior experience in SAP is an asset
• The preferred candidate should be detail-oriented and well-organized with strong problem solving skills. Candidates should also have strong communication skills which are able to facilitate working relationships across sites & regions

Other Considerations

• For applicants selected to be interviewed, pre-employment background screening will be required
• We thank all those who apply; however, only those candidates selected for interviews will be contacted
• In certain situations, Imperial may use your application to consider your suitability for other positions in the company and may also provide the information to its affiliates, including affiliates of ExxonMobil Corporation, in connection with possible opportunities at those affiliates
• Screening documentation will include proof of eligibility for Canadian employment (birth certificate or passport or citizen certification), driver’s license and abstract, and most recent education transcript

Imperial is an Equal Opportunity Employer. Imperial is committed to providing equitable treatment and equal opportunity to all individuals and encourages all eligible applicants to apply. Imperial conducts business in a manner that respects the land, environment, rights and cultures of Indigenous communities. In the areas where we explore, develop and operate, Imperial engages Indigenous communities in open and forthright consultation and strives to establish meaningful relationships built on mutual trust and respect. Please see here for more information on Imperial’s Indigenous Relations Guiding Principles and Guidelines. Imperial is committed to supporting persons with disabilities throughout the recruitment process. We will work with qualified applicants to provide reasonable accommodation upon request at [e-mail].

Eligibility to work in Canada
All applicants who receive an offer of employment must be eligible to work in Canada on a regular full-time basis without restrictions on their start date. Proof of eligibility shall be in the form of a Canadian birth certificate, Canadian passport, Canadian citizenship certificate, Canadian certificate of permanent residence, Canadian open work permit or receipt from Immigration Canada of an application for a post-graduate work permit.Proof of eligibility must be current and valid (not expired, cancelled or voided). Proof of eligibility will be required if an offer of employment is made. Failure to provide proof of eligibility at least six (6) weeks prior to the start date may result in the offer of employment being rescinded.

Job ID:80528

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