Contract & Expediting Coordinator

COOEC Canada Company; Calgary; On-site; CAD 70,000 - 110,000; Full time

Job summary

COOEC Canada Company is seeking a Procurement Specialist to administer contracts, monitor delivery terms and ensure compliance with technical requirements. The role includes expediting supplier performance, coordinating with logistics, and maintaining records across procurement activities.

Ideal candidates hold a Bachelor’s degree in Engineering, SCM or related field with 3–8 years in oil & gas or EPC procurement and SAP/ERP experience.

Qualifications

• Bachelor’s degree in Engineering, SCM, BA or related field.
• 3–8 years of procurement, contract administration or supply chain exp.
• Experience with equipment procurement and supplier management preferred.
• Knowledge of procurement and contract management processes.
• Familiarity with supplier performance monitoring and delivery tracking.
• Experience with SAP or other ERP procurement platforms.
• Ability to review technical and commercial documentation.
• Strong communication and coordination skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple suppliers and project priorities.
• Strong problem-solving skills and attention to detail.
• Professional English communication skills.

Responsibilities

• Administer and monitor procurement contracts and purchase orders.
• Ensure suppliers comply with contractual terms, delivery schedules and technical requirements.
• Track key contract milestones such as PO issuance, manufacturing progress, inspection and shipment.
• Support contract amendments, change orders and claims when necessary.
• Expedite supplier production schedules and ensure on-time delivery of equipment and materials.
• Identify delays and escalate risks to project and procurement management.
• Maintain expediting reports and status updates.
• Serve as primary point of contact between company and suppliers.
• Coordinate technical, commercial and quality issues with vendors.
• Ensure timely submission of vendor documentation (drawings, data sheets, manufacturing records).
• Coordinate with logistics teams for shipment and delivery arrangements.
• Track shipping status and ensure materials arrive on schedule.
• Support customs clearance and shipping documentation.
• Maintain procurement tracking systems and supplier records.
• Prepare procurement and expediting status reports for project teams.
• Ensure proper documentation and record management for contracts and procurement activities.

Skills

Communication

Coordination

Organizational skills

Time management

Attention to detail

English proficiency

Education

Bachelor’s degree in Engineering

Bachelor’s degree in Supply Chain Management

Bachelor’s degree in Business Administration

Tools

SAP

ERP systems

Job description

• Administer and monitorprocurement contracts and purchase orders.
• Ensure suppliers comply withcontractual terms, delivery schedules, and technical requirements.
• Track key contract milestonessuch as PO issuance, manufacturing progress, inspection, and shipment.
• Support contract amendments,change orders, and claims when necessary.

2. Expediting and Schedule Control

• Monitor supplier productionschedules and delivery timelines.
• Proactively follow up withsuppliers to ensure on-time delivery of equipment and materials.
• Identify potential delays andescalate risks to project and procurement management.
• Maintain accurate expeditingreports and status updates.
• Serve as the primary point ofcontact between the company and suppliers.
• Coordinate technical, commercial,and quality-related issues with vendors.
• Ensure timely submission ofvendor documentation (drawings, data sheets, manufacturing records, etc.).

4. Logistics and Delivery Coordination

• Coordinate with logistics teamsfor shipment and delivery arrangements.
• Track shipping status and ensurematerials arrive at project sites according to schedule.
• Support customs clearance andshipping documentation when required.

5. Reporting and Documentation

• Maintain procurement trackingsystems and supplier records.
• Prepare procurement andexpediting status reports for project teams.
• Ensure proper documentation andrecord management for contracts and procurement activities.

Qualifications

• Bachelor’s degree in Engineering,Supply Chain Management, Business Administration, or a related field.
• 3–8 years of experience inprocurement, contract administration, or supply chain within the oil &gas, energy, or EPC industry.
• Experience with equipmentprocurement and supplier management is preferred.
• Knowledge of procurement andcontract management processes.
• Familiarity with supplierperformance monitoring and delivery tracking.
• Experience with ERP systems suchas SAP or other procurement platforms.
• Ability to review technical andcommercial documentation.
• Strong communication andcoordination skills.
• Excellent organizational and timemanagement abilities.
• Ability to manage multiplesuppliers and project priorities.
• Strong problem-solving skills andattention to detail.
• Professional Englishcommunication skills (written and verbal).