Buyer / Expeditor

Propak Systems Ltd.; Cambridge; On-site; CAD 45,000 - 65,000; Full time

Job summary

Propak Systems Ltd. in Cambridge, Canada, is seeking a Buyer / Expeditor to execute and administer purchasing activities, issue and maintain purchase orders, and expedite orders.

The role collaborates with Procurement, Engineering, Project Management, Quality, and Production to ensure timely and accurate purchasing aligned with project schedules. The position emphasizes supplier communication, document control, and proactive delivery issue resolution to support production deadlines and project

Qualifications

• Minimum 2 year diploma in SCM or related field preferred.
• 2+ years of experience in Buyer/Purchasing/Expeditor roles.
• Experience with ERP systems; Visual Manufacturing is an asset.

Responsibilities

• Reviews approved quotes, proposals, requisitions, and issues purchase orders.
• Ensures PO accuracy on pricing, quantities, specs, delivery terms, and payment terms.
• Expedites POs and follows up on production status, shipments, and delivery commitments.
• Monitors supplier delivery schedules and flags potential delays affecting schedules.
• Communicates delivery status and potential schedule impacts to stakeholders.
• Obtains supplier acknowledgements, shipping information, and required docs.
• Resolves PO discrepancies, delivery issues, shortages, and routine concerns with suppliers and internal teams.
• Coordinates and tracks incoming freight and communicates delivery information to relevant personnel.
• Maintains accurate purchasing and supplier data in ERP and other systems.
• Assists with obtaining routine quotations/prices for standard materials and services.

Skills

Purchase orders

Supplier communication

Expediting

ERP system

MS Office

Education

2-year diploma in SCM

Post-secondary education in purchasing/logistics

Tools

ERP system

Visual Manufacturing

Job description

The Buyer / Expeditor is responsible for the execution and administration of purchasing activities, including the issuance and maintenance of purchase orders, order expediting, supplier communication, and procurement-related documentation. This position supports the Procurement team by ensuring purchased goods, materials, and services are ordered accurately and delivered in accordance with project, production, and schedule requirements.

The Buyer / Expeditor works closely with Procurement, Engineering, Project Management, Quality Management, Production, and other internal departments to ensure purchasing requirements are clearly understood, purchase orders are accurately processed, and supplier commitments are maintained. The position is responsible for proactively identifying delivery concerns, following up with suppliers, and communicating issues that may affect project or production schedules.

Responsibilites:

• Reviews approved quotes, proposals, purchase requisitions, and procurement packages and issues purchase orders in accordance with established purchasing procedures
• Ensures purchase orders accurately reflect approved pricing, quantities, specifications, delivery requirements, payment terms, and other commercial conditions. Revises, cancels and changes purchase orders as required.
• Expedites purchase orders and follows up with suppliers to confirm order acceptance, production status, shipment dates, and delivery commitments
• Monitors supplier delivery schedules and proactively identifies potential delays or other issues that may affect project or production schedules
• Communicates supplier delivery status and potential schedule impacts to Procurement, Project Management, Engineering, Production, and other applicable stakeholders
• Obtains and maintains supplier order acknowledgements, shipping information, required documentation, and other purchasing records
• Coordinates with suppliers and internal departments to resolve purchase order discrepancies, delivery issues, shortages, and other routine purchasing concerns
• Coordinates and tracks incoming freight shipments and communicates delivery information to applicable personnel
• Maintains accurate purchasing and supplier information within the ERP system and other applicable databases or tracking tools
• Assists with obtaining routine quotations and pricing information for standard materials, goods, and services as directed
• Performs other duties and responsibilities as assigned

Education:

• Minimum 2 year diploma in Supply Chain Management, Business Administration, or a related field is preferred
• Post-secondary education in purchasing, logistics, or a related discipline is an asset

Experience:

• 2+ years of experience in a Buyer, Purchasing Coordinator, Expeditor, Procurement Coordinator, or similar role
• Experience in a manufacturing and/or fabrication environment is preferred
• Experience in the energy, power generation, oil & gas, or related industrial sector is an asset
• Experience working with an ERP system; working knowledge of Visual Manufacturing or similar ERP system is an asset
• Strong skills in the Microsoft Office suite of programs