Contract Administrator, ICI Buildings | Consultancy | Vancouver | Outpost Recruitment

Outpost Recruitment; Vancouver; On-site; CAD 115,000 - 135,000; Full time

Job summary

A leading project management firm is seeking a Contract Administrator for ICI/Transit buildings in Vancouver. This full-time role demands ensuring project success through thorough monitoring and administration activities. The ideal candidate will possess 6+ years in construction and project administration, with comprehensive skills in communication and organization.

Benefits

Benefits and training

Qualifications

• Minimum 6+ years of related experience in the construction industry.
• 4+ years of contract administration experience.

Responsibilities

• Review and assess proposed change orders including cost breakdowns.
• Conduct weekly site inspections and prepare progress reports.
• Act as liaison between Owner and contractor.

Skills

Excellent communication

Multi-tasking

Understanding of the construction industry

Education

University degree and/or college diploma in project management

Diploma or certificate in project management

Tools

MS Office

Job description

Leading project management firm has an immediate opening for a Contract Administrator to focus on ICI / Transit building in Vancouver BC. As the Owner’s Representative for the project, the role will primarily focus on ensuring project success through monitoring and administration activities that align with the project’s budget, schedule, and quality expectations. Salary range is $115,000 - $135,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

Key Responsibilities of Contract Administrator:

Change Order Pricing Review

• Review and assess proposed change orders from the contractor, including detailed cost breakdowns and evaluating the appropriateness of cost adjustments.
• Provide recommendations to the Owner regarding acceptance or negotiation of change orders based on pricing and scope changes.

Permit and Tender Drawing Review

• Review permit and tender drawings submitted by the contractor to ensure conformity with the approved owner’s requirements and highlight major discrepancies.

Construction Progress Monitoring and Reporting

• Conduct weekly site inspections to monitor progress, including weather conditions, workforce, completed tasks, ongoing work, delays, material delivery, and quality issues.
• Prepare and submit progress reports, noting work status, delays, and concerns, and document site conditions with photographic records.
• Attend construction meetings, providing input and recommendations to align project decisions with the Owner's objectives.

Coordination and Documentation

• Act as liaison between Owner and contractor, ensuring clear communication and prompt resolution of issues.
• Coordinate with the design team for timely issuance of site instructions, RFIs, and emails.

Progress Draw and Substantial Performance Reviews

• Review contractor progress draws and substantial performance claims, following up as needed.

Experience of Contract Administrator:

• Minimum 6+ years of related experience in the construction industry; ICI project experience is an asset.
• 4+ years of contract administration experience.
• University degree and/or college diploma in project management, construction management, or related discipline.
• Diploma or certificate in project management is an asset.
• Excellent communication skills, multi-tasking ability, and understanding of the construction industry.
• Proficiency in MS Office, knowledge of CIQS standards, and familiarity with procurement methods and scheduling.

Our client is committed to an inclusive environment. Only candidates authorized to work in Canada will be considered.

Compensation

Salary: $115,000 - $135,000 plus benefits and training. Compensation depends on experience and education.