Contract Administrator

York Region (The Regional Municipality of York); Newmarket; On-site; CAD 66,000 - 71,000; Full time

Benefits offered by this job

Defined Benefit Pension (OMERS)

Comprehensive benefits package

Employee discounts

Job summary

York Region is seeking a Contract Administrator to oversee procurement, contracts and vendor relations at the HHS Housing and Homelessness Services division in Newmarket. The role supports drafting, monitoring, and processing contracts ensuring compliance with by-laws and policies.

We offer a stable, full-time permanent position with hybrid work options and competitive benefits. Immediate start is available for the right candidate with 3+ years in procurement and strong MS Office skills.

Qualifications

• College diploma in finance, commerce, business administration or related field.
• Certified Public Buyer or SCMP certification preferred (NIGP/SCMA).
• Minimum three years procurement/contract management experience preferable in public sector.
• Knowledge of legislation, by-laws and procurement standards is expected.
• Strong MS Office skills and ability to work independently.

Responsibilities

• Collaborate with stakeholders on contracts and procurement leadership.
• Research best practices and advise on contract administration.
• Manage procurement forecasts and contract renewals.
• Administer contracts per procedures and maintain data integrity.
• Identify risks and provide resolutions for funding and performance issues.
• Support quotations, tenders and proposals; prepare award reports.

Education

College Diploma in Finance, Commerce, Business Administration or related field

CPPB/SCMP certification (NIGP/SCMA)

Tools

MS Office

Job description

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Job Title

Contract Administrator

Status

Permanent Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediately

Per hour

Salary Grade

$47.68 - $51.82

Department

York Region -> Community & Health Services -> Housing&Homelessness Services

Location

HHS Newmkt 17150 Yonge - Ops - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)
Hybrid work opportunities may apply - CA

Job Description (E)

ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

This position is responsible for department/branch’s procurement activities including drafting, monitoring and processing contract administration by researching and providing support in the development and implementation of contract administration and procurement processes, ensuring due diligence and compliance with standards and all relevant By-laws.

WHAT YOU'LL BE DOING

• Collaborates/works with stakeholders and follows the corporate strategic leadership, planning and direction related to contracts and procurement functions.
• Researches best practices, identifies trends and provides input on the administration of the contracts and procurement process.
• Administers the branch/dept procurement forecasts including the monitoring of funds, tracking of procurement needs and any changes needed for contract renewals, etc.
• Administers contracts in accordance with approved procedures and updates details to maintain the integrity of information.
• Identifies contract risks to meet organizational obligations and achieve the planned outcomes of the contract.
• Provides resolution recommendations to address funding requirements, contractor performance issues and disruptions in the supply and delivery of goods and services.
• Sources goods and services ensuring quality products and price competitiveness in accordance with the relevant By-laws, Policies and Procedures, and applicable trade treaties.
• Supports the development and administration of quotations, tenders and proposals.
• Reviews, develops and monitors procurement methods and contracts for goods and services.
• Reviews bid submission results and prepares contract award reports for approvals and ensures package is complete with all relevant agreements/documents as per procurement requirements.
• Drafts and/or assists in the preparation of reports and other correspondence to staff and contractors.
• Conducts research and makes recommendations related to issues involving the quality and supply of goods and services by contractors.
• Reviews and monitors disruptions in the provision of goods and services with stakeholders and recommends/coordinates alternate sourcing arrangements to ensure the continued provision of requirements.
• Analyses renewals data to identify cost savings opportunities.
• Provides relevant input specific to contract awards and maintenance and submissions to Council and Council appointed Boards or Committees, as required.
• Maintains database and monitors the level of procurement and contracting activities, providing reports as required.
• Assists in the preparation of reports and other correspondence.
• Manages information in accordance with legislation and corporate standards.
• Responds directly to stakeholder inquiries and help resolve concerns and ensures that services provided meet Regional customer service standards.
• Participates on committees, work groups, and special projects, as assigned.
• Handles information in accordance with legislation and corporate standards.
• Performs other duties as assigned, in accordance with Branch and Department objectives.
• Acts as department’s Single Point of Contact with Procurement Office, including representing of department in meetings, forecasting of procurement needs, etc.

WHAT WE'RE LOOKING FOR

• Successful completion of a College Diploma in Finance, Commerce, Business Administration or related field or approved equivalent combination of education and experience.
• Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the Institute for Public Procurement (NIGP) and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
• Minimum three (3) years demonstrated experience, preferably in the public sector, dealing with contract management issues including demonstrated experience in coordinating all aspects of the procurement process for the purchase of goods and services.
• Demonstrated knowledge of relevant Legislation, Standards, Policies, By-Laws, Acts and Regulations, and contract management methods.
• Demonstrated ability in corporate core competencies for this level.
• Advanced skills in MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.
• Ability to work independently and with teams and with ability to manage competing priorities.
• Ability to travel to offsite locations in a timely and efficient manner, as required.
• Ability to work outside regular business hours, as required.

Scheduled Weekly Hours

35

Scheduled Shifts

Operational Hours

Close Date

September 30, 2026

# of Hires Needed

1

Union

CUPE Local 4900

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email [e-mail] or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.