Senior Sourcing Specialist

Toronto Community Housing; Toronto; Hybrid; CAD 107,000 - 118,000; Full time

Benefits offered by this job

Inclusive employee networks

3+ weeks vacation

4 personal days

Defined benefit pension OMERS

Health and dental benefits

Employee assistance program

Parental leave top up

Tuition reimbursement $1500/year

Fitness membership discount

Job summary

Toronto Community Housing Corporation (TCHC) is Canada’s largest social housing provider and operates as a non‑profit under the City of Toronto. We are seeking a Senior Sourcing Specialist to lead complex RFx initiatives and category management within the Finance - Procurement division.

The role involves driving procurement planning, vendor management, and process improvements across multiple business units, with a 12‑month contract and hybrid work options.

Qualifications

• 5-7 years of experience in strategic sourcing/procurement in facilities maintenance, construction, or equivalent.
• Public sector or property management experience is a strong asset.
• Advanced Microsoft Office skills.
• Several years of experience with automated P2P systems.

Responsibilities

• Lead or facilitate procurement projects including RFx initiatives and category management.
• Ensure adherence to procurement policies and procedures across the organization.
• Plan procurement with senior management to drive cost efficiencies.
• Form and lead cross-functional teams to develop sourcing strategies.
• Prepare RFx documents, SLAs and contracts for sourcing events.
• Manage vendor rosters and negotiations for approved suppliers.
• Monitor vendor performance via scorecards and ensure reporting.
• Develop staff to meet performance standards.

Skills

Strategic sourcing

Procurement systems

Ethical leadership

MS Office

Cross-functional teamwork

Education

College Diploma in Business/Finance

Procurement Certification (OPBA/SCMP)

Tools

MS Office (Word/Excel/PowerPoint)

Automated P2P systems

Job description

About Toronto Community Housing Corporation

Toronto Community Housing Corporation ("TCHC") is the largest social housing provider in Canada and the second largest in North America. We are wholly owned by the City of Toronto and operate in a non‑profit manner. TCHC provides homes to over 41,000 low and moderate‑income households in 88 of Toronto's neighbourhoods, with 93,000 tenants from many different backgrounds with a diversity in age, education, language, mental and physical ability, religion, ethnicity and race. We are an essential part of the City of Toronto's fabric and social system. Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work.

Vacancy Type

Full‑time Temporary

Salary / Hourly Range

$107,358 - $118,094

Work Details (Days/Hours)

Monday – Friday 36.25 hours per week

Hybrid Eligible

Yes

Affiliation

Non‑Union: Management/Exempt

Contract Length

12 months

Division and Department

Finance - Procurement

Location

35 Carl Hall Road, Toronto

Number Of Vacancies

1

Existing/New Job

New

Grade

07

Vacancy Status

Existing

Candidate List Or Eligibility List

Candidate List

What We Offer

• Ability to participate in inclusive employee‑led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
• Minimum three (3) weeks of paid annual vacation days, increasing with years of service;
• Four (4) paid personal days;
• Defined benefit pension plan with OMERS, includes 100‑per‑cent employer matching;
• Health and dental benefits, including a health spending account available upon your start date;
• Employee and family assistance program;
• Maternity and parental leave top up (93% of base salary);
• Training and development programs including tuition reimbursement of $1500 per calendar year.
• Fitness membership discount;

This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible, while considering operational and service delivery requirements.

Make a difference

Reporting to the Category Manager, the Senior Sourcing Specialist will lead or facilitate several types of procurement projects including the management of complex RFx initiatives, sourcing programs (category management), and related approval processes. The Senior Sourcing Specialist will have the opportunity to improve upon current processes with a goal of centralizing and consolidating company‑wide supplier selection to enhance Toronto Community Housing’s productivity. The Senior Sourcing Specialist will also further ensure adherence to Toronto Community Housing’s Procurement policies and procedures, and work collaboratively with Vendor Management, Operations, Legal, Accounts Payable, and other business units across the organization.

Management of Procurement Policies and Procedures

• Ensure enterprise compliance with policies and procedures, authorities, directives and applicable legislation and purchasing by‑laws. Ensures Toronto Community Housing and its subsidiaries meet all “public procurement accountability tests”
• Serve as a subject matter expert on procurement policy and procedures and advise internal clients accordingly

Procurement Planning

• Work with executive and senior management to integrate planning and procurement, purchasing practices and supply chain management to drive operational and cost efficiencies (both short‑term and long‑term) and ensure practices are aligned with business objectives.
• Update the vendor pre‑qualification process including updating the pre‑qualification packages and evaluation criteria by category in consultation with each business unit.
• Manage the procurement pipeline for assigned category sourcing initiatives

Management Of Sourcing Process

• Under the leadership and in close collaboration with your Manager, the Sourcing Specialist will form and lead cross functional working teams to develop and execute sourcing strategies for assigned categories.
• Provide expertise in the preparation of RFx documents, SLAs and contracts for specific Sourcing events as assigned.
• Facilitate and support the contract award process which will include the drafting of RFx materials, management and issuance of bid process documents, the vendor selection process and support of ongoing vendor management.
• Establish and manage assigned roster of approved contractors/suppliers/consultants, managing the full acquisition, negotiation and implementation process for Toronto Community Housing.
• Oversee the implementation of our strategic sourcing agreements and identifying areas of savings and process improvements through contract consolidation, outsourcing, and other opportunities.
• Using contract templates or vendor paper, conclude vendor negotiations for approved vendor awards.
• Ensure the integrity, reliability, timeliness and accuracy of financial data, reports and analyses pertaining to RFx, approvals and procurement systems.
• Develop and train staff to ensure that they meet required performance standards

Vendor Management

• Manage and consolidate vendor scorecard development and performance reviews with key stakeholders through the use of electronic tools
• Work with Business Units to ensure vendor performance scorecards are implemented for all programs and are kept up to date.
• Ensure that vendors are providing reports on applicable programs.
• Support tactical vendor performance management activities including disqualification processes for vendors within assigned categories.

What You’ll Need

• 5-7 years’ experience in strategic sourcing/procurement, preferably in the facilities maintenance, construction industry (commercial or residential), or equivalent combination of education and experience with demonstrated success delivering end to end Procurement services
• Broader Public Sector or Property Management experience is a strong asset
• Ability to work and navigate effectively in a complex organization projecting ethical leadership
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Several years’ experience with automated P2P systems
• College Diploma Business, Finance, Procurement Certification i.e. OPBA, SCMP, or equivalent as related to Real Estate, Construction or Facilities Management.
• CMA/CPA/B.Comm or Engineering designation would be an asset

Please note

This temporary position may be extended or become permanent in order to meet business needs. If this occurs, the position may not be reposted.

Our commitment to equity, diversity and inclusion

We are committed to providing equal opportunity to all employees and strive to create a diverse workplace that reflects the cultural mosaic of our great city and the communities we serve. We recognize the value that comes from different viewpoints, unique experiences and diverse perspectives of our employees, who bring fresh, new ideas to our business. Diversity plays a key role in our ability to deliver on our mission to provide clean, safe, well‑maintained, affordable homes for tenants.

TCHC is committed to diversity and inclusion within its community and encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, 2SLGBTQ+ persons, and others who can help us provide vibrant communities and make our city a great place to live. In an effort to ensure access to information for people with disabilities, we have noticed that some screen readers do not function properly with our job portal. If you are a person with a disability and are experiencing issues with our job portal and would like access to our job postings in an alternative format, please email your request to our People and Culture Division at [e-mail].

Accessibility for applicants

Toronto Community Housing is committed to equity in employment. Our goal is a diverse, inclusive, and barrier‑free workplace that reflects the communities we serve.

We will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and Toronto Community Housing’s Accessibility Policy.

If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to our People & Culture department at [e-mail] or call our accessible accommodations line at (416) 981 - 4119. Please refer to the job requisition number when you contact us.

We use AI technology through the use of pre‑screening questions to assist in the screening process.