Contract Administrator

Zeidler Partnership Architects; Calgary; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a talented Intermediate/Senior Contract Administrator to join their Calgary office. This role involves overseeing project documentation, conducting site visits, and representing the firm in construction meetings. Ideal candidates will have a degree in architecture or a relevant diploma, along with 5-9 years of contract administration experience. The firm values creativity and collaboration, offering a dynamic work environment and opportunities for continuous learning. If you are passionate about architecture and thrive in a fast-paced setting, this is the perfect opportunity for you.

Benefits

PATO Days

Competitive Compensation

Extended Health Benefits

Annual Profit Share

Wellness Initiatives

Training & Education Support

Mentorship

Professional Membership Reimbursement

Social Events

Fun Work Environment

Qualifications

• 5-9 years of experience in contract documents and administration.
• Degree in Architecture or Technologist Diploma required.
• Strong understanding of building codes and systems.

Responsibilities

• Administer project documentation during the construction phase.
• Conduct site visits and field observations.
• Liaise with clients and contractors for project updates.

Skills

Contract Administration

Negotiation Skills

Leadership Ability

Building Code Knowledge

Construction Site Management

Communication Skills

Project Management

Problem-Solving

Education

Degree in Architecture

Architectural Technologist Diploma

CSC Certification/Training

Tools

Revit

AutoCAD

Job description

As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to the community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.

Propelled by curiosity and driven by human connection, our creative process is based on cultivating the potential of our team. We nurture our expertise through mentorship and continuous learning. We listen to, consider, and build on each other’s ideas to develop thoughtful solutions that address complex challenges.

Our award-winning work spans a broad range of sectors including academic, healthcare, residential, mixed-use, commercial, cultural, and civic. As we continue to grow our national practice, we are seeking talented individuals who embrace creative, passionate, and forward-thinking approaches to join our dynamic team.

What we are seeking

Zeidler Architecture is currently looking for an Intermediate/Senior Contract Administrator to work in our Calgary office. To be considered for this role, you will be an Architect/Technologist with extensive dedicated experience in CA. As the Contract Administrator, you will be directly responsible for the comprehensive and timely administration of all project related documentation and information during the construction phase. You will represent the Architect in all construction project meetings and other field matters, relating to the construction of the project.

• Work collaboratively with our national studio teams.
• Exhibit a good understanding and practice of relevant office administration procedures including the creation of project documentation: minutes of meetings, transmittal of project material, applications to authorities, etc. and filing systems as is required to assist in the organization of all related project information and correspondence.
• Conduct construction field observations for site visits during construction.
• Produce and distribute supplemental drawings, specifications and interpretations in response to requests for clarification by contractors/owners.
• Provide final review for shop drawings and prepare change orders, RFIs, site meeting minutes, application for payment and project closeout services, as required.
• Liaise with clients and Contractors and communicate with senior team members when required.
• Provide a brief weekly update to leadership.
• Support the team with internal and external communications during construction process.
• As a member of our team, you are expected to actively adhere to all health and safety policies and procedures established by the company. This includes understanding and following all relevant guidelines, participating in mandatory training sessions, and consistently practicing safe work habits. You are responsible for identifying and reporting potential hazards, contributing to a safe working environment, and ensuring compliance with regulations.

What you will bring

• Degree in Architecture or Architectural Technologist Diploma from a recognized institution or CSC certification/training. On-job experience will also be considered (contractor or consultant or developer work).
• 5-9 years related experience in the production of contract documents, contract administration or direct construction experience.
• Curious, energetic and driven to perform effectively in a demanding high growth, fast-paced environment.
• Local and Canadian experience in different building typologies such as office, commercial, multi-family, institutional, retail, healthcare and hospitality building types is considered an asset.
• Strong understanding of both non-combustible and combustible building systems preferred. Strong knowledge of building code required.
• Strong negotiation skills, leadership ability working with construction site personnel and ability to manage multiple projects.
• High proficiency and experience with Building code, specification, building science and construction contract proficiency as well as proficient knowledge of contract administration forms and procedures.
• Ability to travel to local and remote sites which could include BC, ON, NS, MB and other locations.
• Proficiency in Revit and AutoCAD an asset.
• Completion of green building initiatives and programs is an asset, as is familiarity with BC Step Code, National Energy Code for Buildings, and familiarity with CA impacts on Energy Reports/Models.
• Candidate should hold a class 5 driver’s license without restrictions.
• Good understanding of timelines required for revision/review.
• Ability to understand contract scope and communicate when potential additional fees may need to be discussed.

Zeidler believes in a work-life balance and valuing our people with benefits like:

• PATO Days – enjoy an extra day off on long weekends and holiday closures.
• Competitive compensation.
• Benefits include extended health, dental, health and wellness spending allowance, EFAP, etc.
• Annual profit share.
• Wellness initiatives.
• Training & education support.
• Mentorship and continuous learning.
• Professional membership reimbursement.
• Social events.
• Fun work environment and great firm culture… and so much more.

What to do now

If you are a motivated, creative, and inspired individual who has the ambition to grow and enjoys working in a collaborative, exciting, and fast-paced environment surrounded by challenging opportunities, we would like to hear from you. Please apply here!

Zeidler is committed to equal opportunity for all employees and applicants, and stand by our principles for a diverse, equitable and inclusive workplace. Applications from all qualified candidates are welcome and we encourage applications from, but not limited to visible minorities, peoples with disabilities, racialized peoples, Indigenous peoples, and persons of all sexual orientations and gender identities.

Please let us know by email or by telephone at 403-233-2525 if you require any accommodation throughout the interview process. We will make all reasonable efforts to accommodate.