Contracts Administrator

Northview Residential REIT; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Contracts Administrator to join their Corporate (Facilities) team. This role is pivotal in managing national contracts, ensuring compliance, and optimizing revenue through effective administration. The successful candidate will collaborate with various departments, monitor supplier performance, and maintain a contract database. If you are a self-starter with strong organizational skills and a passion for community-focused work, this opportunity will allow you to make a meaningful impact while enjoying a supportive work environment and competitive benefits.

Benefits

Paid Vacation

Health Benefits

Dental Benefits

Wellness Benefits

Employee Unit Purchase Plan

Career Development Support

Free Parking

Recognition Programs

Qualifications

• 3+ years of experience in contract administration or related fields.
• Intermediate proficiency in MS Office and strong organizational skills.

Responsibilities

• Manage national contracts and ensure compliance with service standards.
• Optimize revenue contracts and track supplier performance.

Skills

MS Office

Organizational Skills

Time Management

Attention to Detail

Communication Skills

Contract Administration

Project Management

Property Management

Education

3+ years in Contract Administration

Experience in Property Management

Tools

Yardi

Job description

At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. Headquartered in Calgary, AB, we currently operate in nine provinces and two territories, managing over 14,600 multi-residential units, 1.25 million sq. feet of commercial space, and 200 executive suites. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants.

We are looking for a Contracts Administrator to join our Corporate (Facilities) team in Calgary, AB. Reporting to the Manager, Procurement, the successful candidate will be the primary contact for national contracts and contractual matters, working closely with internal customers and departments. This position manages revenue and service contracts, ensuring compliance with all contractual obligations and service standards.

Responsibilities

1. Primary contact in operations team for national contracts and all contractual matters, acting as a liaison with internal customers and departments for all matters affecting contracts and agreements.
2. Responsible for administration of revenue contracts, including revenue optimization, day-to-day management, reporting, identifying new opportunities, and managing contractual requirements.
3. Responsible for service contracts, including cost reduction, day-to-day management, reporting, adherence to service standards, and managing contractual requirements.
4. Manage contract database, tracking spends, rebates, supplier incentives, and service providers.
5. Review proposed modifications to contracts and work with internal business partners and third parties to negotiate terms, obtaining approvals for modifications as required.
6. Maintain and implement processes to continually improve the contracts administration process.
7. Monitor supplier compliance with contractual requirements and performance specifications.
8. Assist with supplier/contract performance evaluations, scorecards, and conflict resolutions.
9. Through collaboration with managers, share and implement best practices related to contracts and facilities.
10. Manage internal and external communications and inquiries via email, telephone, and postal mail.
11. Establish and oversee required contract files, maintaining confidential information and records.
12. Establish reporting metrics and documentation on contracts and facilities.
13. Other duties as assigned.

Qualifications

1. Ability to use, at an intermediate level, MS Office products.
2. A self-starter with a high level of organizational, time management, and prioritization skills.
3. Ability to manage multiple priorities and work effectively in a fast-paced environment under pressure to meet tight deadlines, within a team environment.
4. Fluent in English with above average writing skills, proven ability to use proper email and telephone etiquette, and exceptional attention to detail.
5. A minimum of 3 years of demonstrated experience in positions in contract administration, property management, project management, or related fields, preferably in large, multi-family complexes.
6. Previous experience working with Yardi and in facilities, home building, or property management an asset.

Benefits

1. A competitive total rewards program that includes recognition for individual and corporate performance.
2. Paid vacation.
3. Health, dental, and wellness benefits.
4. Company matched Employee Unit Purchase Plan.
5. A supportive and engaging working environment.
6. Support for career and professional development.
7. Position is located outside the downtown core, is close to the LRT, and offers free parking.

If your background matches the qualifications listed above and you are looking for an opportunity to make a difference in the communities we serve, please submit your resume in confidence. Please note, only those candidates chosen to continue to the next stage of the selection process will be contacted. Northview welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.