Construction Site Administrator

FRAM + Slokker; Peterborough; On-site; CAD 50,000 - 65,000; Full time

Job summary

FRAM + Slokker in Ontario is seeking a Construction Site Administrator to support the on-site team by keeping records organized, coordinating drawings and revisions, and ensuring safety and project standards are met.

Responsibilities include maintaining the daily site log with the Site Superintendent, distributing revised drawings, scanning and filing documentation, data entry into Box/Procore/Builders Lynx, coordinating inspections, and assisting with purchases.

Qualifications

• Post-secondary education in construction or related field.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Knowledge of site procedures and safety regulations.
• Detail-oriented and proactive in resolving issues.
• Proficient in MS Office; experience with Procore/Bluebeam/Box is an asset.

Responsibilities

• Maintain the daily construction log in collaboration with the Site Superintendent.
• Coordinate, update, and manage the register of current drawings and revisions.
• Distribute updated drawings, site instructions, and revision notices to trades as directed.
• Scan, file, and organize all site-related documentation including purchaser files, RFIs, change orders, and correspondence.
• Ensure accurate and timely data entry into project platforms such as Box, Builders Lynx, and Procore.
• Prepare and manage site communication with Head Office and maintain site office documentation.
• Organize and maintain all on-site binders and folders per site protocol.
• Prepare meeting agendas, record minutes, and distribute documentation as required.
• Monitor incoming and outgoing site shipments, including materials, propane, equipment rentals, and other supplies.
• Issue purchase orders, request and follow up on material and supply orders as per site requirements.
• Coordinate municipal inspections and ensure required documentation is accessible.
• Maintain familiarity with WHMIS, WSIB, OHSA, company health and safety protocols, and any additional compliance frameworks.
• Assist in monitoring site security, provide instruction to guards, and review logs to ensure adherence to safety policies.
• Provide general site coordination assistance.
• Perform other duties as assigned by the Site Superintendent in support of overall project execution.

Skills

Organizational skills

Communication skills

MS Office

Education

Post-secondary education in construction

Tools

Procore

Bluebeam

Box

Job description

Company Summary

FRAM + Slokker is an experienced and award-winning residential developer/ builder that has been known for its creativity in planning, design and building premier residential and mixed-use communities across Canada and the United States for over 40 years. FRAM has successfully built over 14,000 residencies from custom homes to single family dwellings, multiple family, condominium and affordable rental homes, as well as mixed-use developments and commercial properties.

Position Overview

The Construction Site Administrator supports the construction team by keeping site records organized, helping with communication, and coordinating tasks between the site and head office. This role ensures paperwork is accurate, timelines are followed, and safety and project standards are met.

Roles and Responsibilities

• Maintain the daily construction log in collaboration with the Site Superintendent.
• Coordinate, update, and manage the register of current drawings and revisions.
• Distribute updated drawings, site instructions, and revision notices to trades as directed.
• Scan, file, and organize all site-related documentation including purchaser files, RFIs, change orders, and correspondence.
• Ensure accurate and timely data entry into project platforms such as Box, Builders Lynx, and Procore.
• Prepare and manage site communication with Head Office and maintain site office documentation.
• Organize and maintain all on-site binders and folders per site protocol.
• Prepare meeting agendas, record minutes, and distribute documentation as required.
• Monitor incoming and outgoing site shipments, including materials, propane, equipment rentals, and other supplies.
• Issue purchase orders, request and follow up on material and supply orders as per site requirements.
• Coordinate municipal inspections and ensure required documentation is accessible.
• Maintain familiarity with WHMIS, WSIB, OHSA, company health and safety protocols, and any additional compliance frameworks.
• Assist in monitoring site security, provide instruction to guards, and review logs to ensure adherence to safety policies.
• Provide general site coordination assistance.
• Perform other duties as assigned by the Site Superintendent in support of overall project execution.

Required Knowledge and Experience

• Post-secondary education in construction or a related field, and/or previous experience as an administrator or coordinator in the construction industry.
• Strong organizational skills with the ability to manage multiple streams of documentation and administrative tasks concurrently.
• Excellent written and verbal communication skills.
• Knowledge of construction site procedures, documentation standards, and safety regulations.
• Detail-oriented and proactive in resolving logistical or communication gaps.
• Proficient in MS Office Suite; experience with Procore, Bluebeam, and digital filing platforms such as Box is an asset.

Work Conditions

• Based on-site - Construction Trailer
• PPE required while on-site.

The salary range for this position is $50,000 - $65,000.

FRAM + Slokker is an equal opportunity employer. Accommodations are available upon request for candidates taking part in all stages of the recruitment and selection process.

This posting is for an existing vacancy.