Construction Projects Support Officer

Kahnawake; Canada; Hybrid; CAD 47,000 - 62,000; Full time

Benefits offered by this job

Pension

Disability insurance

Extended health care

Life insurance

On-site parking

Wellness program

20 vacation days

15 wellness days

Job summary

MCK is seeking a Construction Projects Support Officer to provide essential administrative, coordination, and logistical support to the Housing Unit's Construction Department.

You will assist project managers, supervisors, contractors, and community stakeholders in planning, tracking, documenting, and communicating key activities related to housing construction, renovation, maintenance, and funding initiatives.

Qualifications

• DEP in Construction Technology or equivalent plus 2 years project support experience.
• High School Diploma plus 5 years of relevant experience.
• Valid Quebec driver''s license.
• Ability to communicate in Kanien’kéha and French is an asset.

Responsibilities

• Assist in planning, execution, and monitoring of housing construction, renovation, and maintenance projects.
• Develop project work plans, schedules, budgets, and tracking tools; participate in site visits and stakeholder meetings.
• Maintain project documentation and support grant/funding reporting requirements.
• Coordinate communication with contractors, suppliers, and community members; prepare memos and follow-up emails.

Skills

MS Office suite

Project coordination

Documentation & reporting

Communication

Budgeting basics

Multitasking

French language (asset)

Education

DEP in Construction Technology

High School Diploma

Tools

MS Office (Word, Excel, Outlook, Teams, SharePoint)

Job description

Purpose

The Construction Projects Support Officer provides essential administrative, coordination, and logistical support to the Housing Unit's Construction Department. Working closely with project managers, supervisors, contractors, and community stakeholders to assist in planning, tracking, documenting, and communicating key activities related to housing construction, renovation, maintenance, and funding initiatives. This role ensures smooth project operations by supporting documentation, procurement, reporting, and follow-up processes.

Roles & Responsibilities

Project Coordination & Support

• Assist in the planning, execution, and monitoring of housing construction, renovation, and maintenance projects.
• Support the development of project work plans, schedules, timelines, project budget estimates, and tracking tools.
• Participate in site visits, inspections, and stakeholder meetings, as requested by supervisors.
• Maintain follow-up systems and task lists to ensure timely action on deliverables.

Documentation & Reporting

• Help maintain, organize, and update project documentation (progress reports, contracts, minutes, contacts, correspondence, etc.).
• Support grant, contribution agreement, and funding reporting requirements by gathering data, preparing drafts, and coordinating submissions.
• Prepare meeting notes, summaries, and project updates for internal circulation.
• Assist in preparation and negotiation of construction contracts, changes and additions to agreements with designers, consultants, contractors, clients, and suppliers.

Communication & Stakeholder Liaison

• Coordinate communication with contractors, suppliers, consultants, and community members.
• Respond to general inquiries related to housing projects and redirect issues to appropriate staff.
• Assist in preparing communications materials (memos, notices, follow-up emails, schedules).

Procurement & Financial Support

• Provide administrative support for procurement activities, including RFQs, tender packages, PO tracking, and vendor documentation.
• Track project expenditures and liaise with the Finance Department to ensure budget alignment and accurate coding.
• Support the preparation of financial summaries and expenditure reports as needed.

Administrative & Operational Support

• Maintain organized electronic and physical filing systems compliant with departmental standards.

Education & Experience

• DEP in Construction Technology or a related field, plus two (2) years of relevant experience in project support, or coordination roles in construction.
• High School Diploma, plus five (5) years of relevant experience.
• Valid Quebec driver’s license is required.
• An equivalent combination of education and experience may be considered.

Knowledge, Skills, Abilities

• Knowledge of general office operations and procedures.
• Knowledge of the local community context and housing challenges is an asset.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities.
• Good judgment and problem-solving skills.
• Proficiency in MS Office (Word, Excel, Outlook, Teams, SharePoint) and comfortable working with databases, spreadsheets, and tracking systems.
• Basic understanding of project management concepts, procurement processes, and budgeting principles is an asset.
• Strong communication and interpersonal skills.
• Ability to work independently while contributing to a collaborative team environment.
• Attention to detail and commitment to accuracy in documentation and reporting.
• Demonstrates professionalism, discretion, and courtesy when interacting with internal and external clients, fostering positive and respectful working relationships.
• Maintains confidentiality.
• Adhere to the MCK Policies and Kanien’kéha Language initiatives.
• Ability to communicate in the Kanien’kéha and French languages is an asset.
• The willingness to learn the Kanien’kéha language.

Working Environment

• Five-day work week is performed in an office environment, with occasional site visits, meetings, and community engagement activities.
• Moderate stress due to workload.
• Occasional overtime.
• May require flexible working hours during peak project periods.

Benefits

Organizational events

Pension

Disability insurance

Employee assistance program

Extended health care (telemedicine, health professionals, etc.)

Life insurance

On-site parking

Wellness program

20 vacation days

15 wellness days

*Benefitsevolve and can be subject to change.

Requirements

Please address your application to MCK Human Resources. Forward your complete application via e-mail only to:

[e-mail]

• Ensure complete applications are submitted, including Letter of Intent and Resume. Incomplete applications may not be considered.
• Only candidates selected for an interview will be contacted.
• Preference will be given to Indigenous candidates.
• When adding attachments, please use PDF format. Any other formats may be blocked from our system.

ALL REQUIRED DOCUMENTS MUST BE SUBMITTED BEFORE THE DEADLINE FOR YOUR APPLICATION TO BE CONSIDERED