Construction Project Administrator: Billing & Procurement

Kenaidan Contracting Ltd.; Mississauga; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Benefit coverage for you and your dep.

Employer RRSP contributions

Employee Share Ownership

Vacation and Sick days

Job summary

Kenaidan Contracting Ltd. is seeking a detail-oriented Project Administrator to provide administrative and operational support to our project team in Mississauga, ON.

You will work closely with the Project Manager and Site Supervisor to manage documentation, purchasing, billing, subcontractor compliance, and day-to-day project administration. The role requires 3-5 years of experience, strong MS Office skills, and excellent communication and organizational abilities.

Qualifications

• Minimum of a High School diploma.
• Post-secondary education in accounting or business administration is preferred.
• 3-5 years experience in project administrator role.
• Strong computer skills i.e. Microsoft Office (Excel and Word).
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Ability to work effectively in a team environment.

Responsibilities

• Provide administrative support to the Project Manager for project-specific requirements.
• Coordinate project start-up documentation and establish and maintain an organized project filing system.
• Administer purchase orders through Viewpoint.
• Match packing slips to purchase orders and verify quantities, billing amounts, and cost-code allocations.
• Obtain the required approvals and forward documentation to Accounting for invoice payment.
• Liaise with Accounts Payable to support timely subcontractor and supplier payments.
• Prepare monthly progress billing applications, invoices, statutory declarations, and other documentation required.
• Assist with the preparation of subcontractor payment certificates and confirm that all required documentation has been received before payments are released.
• Prepare supplier payment certificates, and monthly cost accruals for the Project Manager’s review and approval.
• Manage the subcontractor and supplier compliance documentation.
• Assist with the preparation of draft and final Operations and Maintenance Manuals.
• Produce project correspondence, maintain accurate records, and ensure documentation is distributed and filed promptly.
• Follow the company’s Integrated Management System procedures and identify opportunities for continuous improvement.

Skills

Strong interpersonal communication

Strong organizational skills

Team player

Education

High School diploma

Post-secondary education in accounting or business administration preferred

Tools

Microsoft Office (Excel and Word)

Job description

Kenaidan Contracting Ltd. is seeking a detail-oriented Project Administrator to provide administrative and operational support to our project team in Mississauga, ON.

You will work closely with the Project Manager and Site Supervisor to manage documentation, purchasing, billing, subcontractor compliance, and day-to-day project administration. The role requires 3-5 years of experience, strong MS Office skills, and excellent communication and organizational abilities.