Construction Estimator / Office Admin

The Headhunter; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

Essential Painting Pro in Toronto is seeking a detail-oriented Estimator to prepare accurate estimates for residential and commercial painting projects. You will evaluate project requirements, prepare proposals, and support business growth.

This role involves reviewing drawings, calculating quantities, and developing cost breakdowns. You will also assist with bids, tender documents, and coordinating with operations after project awards to ensure successful delivery.

Qualifications

• Minimum 2 years of experience as an Estimator in painting, construction, or a related industry.
• Experience preparing estimates for residential and commercial projects.
• Ability to read drawings, specifications, and project documents.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent numerical, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.

Responsibilities

• Prepare accurate cost estimates and quotations for residential and commercial painting projects.
• Review project drawings, specifications, and scope of work to determine project requirements.
• Conduct site visits when required to assess project conditions, surface preparation needs, materials, and labor requirements.
• Calculate material quantities, labor hours, equipment needs, and project timelines.
• Develop detailed cost breakdowns and scopes of work.
• Prepare and submit bid proposals, quotations, and tender documents (RFQs, RFPs, and ITTs).
• Review tender requirements, deadlines, and compliance criteria.
• Coordinate supporting documentation such as insurance certificates, company profiles, and pricing schedules.
• Maintain accurate records of submitted bids, pricing history, and project data.
• Assist in negotiating pricing and scope clarification with clients when required.
• Support project handoff to operations team after project award.
• Assist in tracking project costs versus estimated costs.
• Maintain estimating databases and cost tracking systems.
• Contribute to improving estimating accuracy and efficiency.

Skills

Reading drawings

Excel proficiency

Analytical thinking

Attention to detail

Time management

Tools

Microsoft Excel

Microsoft Office

Job description

About the job Construction Estimator / Office Admin

Job Good! Life Good!

The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada, Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and the USA. We bring a modern approach to staffing, with our core focus on connecting top talent with trusted clients.

ABOUT THE COMPANY

Essential Painting Pro is a professional residential and commercial painting company based in Toronto. The company is known for its high-quality workmanship, reliability, and excellent customer service, delivering professional painting solutions across the Greater Toronto Area.

JOB SUMMARY

We are seeking a detail-oriented and experienced Estimator to prepare accurate and competitive estimates for residential and commercial painting projects. This role is critical in supporting business growth by evaluating project requirements, preparing proposals, and contributing to the successful acquisition of new projects.

KEY RESPONSIBILITIES

Estimating and Cost Preparation

Prepare accurate cost estimates and quotations for residential and commercial painting projects

Review project drawings, specifications, and scope of work to determine project requirements

Conduct site visits when required to assess project conditions, surface preparation needs, materials, and labor requirements

Calculate material quantities, labor hours, equipment needs, and project timelines

Develop detailed cost breakdowns and scopes of work

Bidding and Tender Support

Prepare and submit bid proposals, quotations, and tender documents (RFQs, RFPs, and ITTs)

Review tender requirements, deadlines, and compliance criteria

Coordinate supporting documentation such as insurance certificates, company profiles, and pricing schedules

Maintain accurate records of submitted bids, pricing history, and project data

Assist in negotiating pricing and scope clarification with clients when required

Project Coordination and Support

Support project handoff to operations team after project award

Assist in tracking project costs versus estimated costs

Maintain estimating databases and cost tracking systems

Contribute to improving estimating accuracy and efficiency

SKILLS & QUALIFICATIONS

Minimum 2 years of experience as an Estimator in painting, construction, or a related industry

Experience preparing estimates for residential and commercial projects

Ability to read drawings, specifications, and project documents

Strong proficiency in Microsoft Excel and Microsoft Office

Excellent numerical, analytical, and problem-solving skills

Strong attention to detail and accuracy

PERSONAL ATTRIBUTES

Highly detail-oriented and organized

Strong analytical and critical thinking skills

Ability to work independently and meet deadlines

Professional and reliable

WHAT WE OFFER

Competitive compensation based on experience

Opportunity to grow within a professional and expanding company

Supportive and collaborative work environment