Painting Project Estimator & Admin Coordinator

The Headhunter; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

Essential Painting Pro in Toronto is seeking a detail-oriented Estimator to prepare accurate estimates for residential and commercial painting projects. You will evaluate project requirements, prepare proposals, and support business growth.

This role involves reviewing drawings, calculating quantities, and developing cost breakdowns. You will also assist with bids, tender documents, and coordinating with operations after project awards to ensure successful delivery.

Qualifications

• Minimum 2 years of experience as an Estimator in painting, construction, or a related industry.
• Experience preparing estimates for residential and commercial projects.
• Ability to read drawings, specifications, and project documents.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent numerical, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.

Responsibilities

• Prepare accurate cost estimates and quotations for residential and commercial painting projects.
• Review project drawings, specifications, and scope of work to determine project requirements.
• Conduct site visits when required to assess project conditions, surface preparation needs, materials, and labor requirements.
• Calculate material quantities, labor hours, equipment needs, and project timelines.
• Develop detailed cost breakdowns and scopes of work.
• Prepare and submit bid proposals, quotations, and tender documents (RFQs, RFPs, and ITTs).
• Review tender requirements, deadlines, and compliance criteria.
• Coordinate supporting documentation such as insurance certificates, company profiles, and pricing schedules.
• Maintain accurate records of submitted bids, pricing history, and project data.
• Assist in negotiating pricing and scope clarification with clients when required.
• Support project handoff to operations team after project award.
• Assist in tracking project costs versus estimated costs.
• Maintain estimating databases and cost tracking systems.
• Contribute to improving estimating accuracy and efficiency.

Skills

Reading drawings

Excel proficiency

Analytical thinking

Attention to detail

Time management

Tools

Microsoft Excel

Microsoft Office

Job description

Essential Painting Pro in Toronto is seeking a detail-oriented Estimator to prepare accurate estimates for residential and commercial painting projects. You will evaluate project requirements, prepare proposals, and support business growth.

This role involves reviewing drawings, calculating quantities, and developing cost breakdowns. You will also assist with bids, tender documents, and coordinating with operations after project awards to ensure successful delivery.