Contract Administrator– Infrastructure Projects

Stantec; Ottawa; On-site; CAD 65,000 - 90,000; Full time

Job summary

Stantec in Ottawa is seeking a motivated Contract Administrator to join our construction and contract administration team supporting major civil and municipal infrastructure projects across Ontario. You will administer contracts, coordinate among clients, contractors, inspectors, designers, and technical specialists, and maintain clear project records.

The role requires sound judgment, strong documentation, and a collaborative but firm approach to contract administration to support timely

Responsibilities

• Administer construction contracts in accordance with contract documents and project procedures.
• Coordinate among clients, contractors, site inspectors, designers, and project controls.
• Review and track RFIs, submittals, shop drawings, site instructions, and change orders.
• Assess changes for scope, cost, schedule, and contractual impact; maintain change logs.
• Review progress payment applications and prepare recommendations for certification.
• Monitor schedule submissions and delays; support review of time extension requests.
• Chair or support progress meetings and prepare concise records.
• Work with site inspectors to review daily reports and field changes.
• Ensure compliance with quality, environmental, permit, and health and safety requirements.
• Maintain complete project records including correspondence and minutes.
• Support closeout processes including turnover and warranty documentation.
• Document activities using Microsoft Office, Procore, Bluebeam, and other PM systems.

Job description

Your Opportunity

We are seeking a motivated Contract Administrator to join our construction and contract administration team supporting major civil and municipal infrastructure projects in the Ottawa area and across Ontario. Projects may include water and sewer systems, treatment plants, pump stations, roadway and site works, and related infrastructure.

In this role, you will help administer construction contracts on behalf of Stantec and our clients. You will coordinate communication among clients, contractors, field inspectors, designers, and technical specialists; maintain clear project records; and support the timely resolution of contractual, technical, schedule, quality, and cost matters. The successful candidate will combine sound judgment, strong documentation practices, and a collaborative but firm approach to contract administration.

Key Responsibilities

• Administer construction contracts in accordance with the contract documents, applicable standards, and established project procedures.
• Act as a primary point of coordination among the client, contractor, site inspection team, design team, project controls, and other stakeholders.
• Review, coordinate, and track RFIs, submittals, shop drawings, site instructions, contemplated changes, change directives, change orders, non-conformance reports, and related correspondence.
• Assess proposed changes for scope, cost, schedule, and contractual impacts; maintain change logs and support negotiations and recommendations to the client.
• Review contractor progress payment applications, quantities, supporting records, holdbacks, allowances, and statutory documentation, and prepare recommendations for certification.
• Monitor project schedule submissions, progress, critical activities, delays, and recovery measures; maintain records of schedule-related issues and support the review of claims or requests for time extensions.
• Chair or support construction progress meetings, prepare concise meeting records, assign action items, and follow up on outstanding decisions and deliverables.
• Work closely with site inspectors to review daily reports, testing results, deficiencies, field changes, and matters requiring escalation or design input.
• Monitor compliance with quality, environmental, permit, and health and safety requirements within the limits of the consultant's contractual role, and promptly escalation observed concerns.
• Maintain complete, accurate, and defensible project records, including correspondence, decisions, photographs, cost records, meeting minutes, and document revisions.
• Support substantial performance, deficiency management, commissioning, turnover, warranty, and contract closeout processes, including verification of required closeout documentation.
• Use Microsoft Office, Procore, Bluebeam, and other project management systems to document, track, and report contract administration activities.