Confidential HR Document Digitization Specialist

Grande Yellowhead Public School Division No.77; Edson; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Vacation Entitlement

Health & Dental Benefits, 100%Employer

Wellness Spending Account

Job summary

Grande Yellowhead Public School Division No.77 in Edson, AB invites applications for a Document Digitization Specialist. This temporary 6-month position focuses on converting paper records into secure digital files while maintaining privacy and indexing accuracy.

You will operate high-volume scanners, index files, and ensure compliance with privacy legislation. The role requires independence, attention to detail, and the ability to lift up to 30 lbs.

Qualifications

• 1–3 years of experience in document imaging, data entry, records management, or administrative support handling confidential data
• Strong working knowledge of Google platforms and digital literacy is required
• Hands-on experience with high-speed production scanners
• Proficiency with capture software such as Adobe
• Familiarity with Atrieve and/or other programs related to document storage
• Exceptional accuracy when indexing data and reviewing high volumes of documents
• Able to work independently
• Working knowledge of privacy laws regarding sensitive employee and personnel records
• Ability to lift up to 30 lbs (record storage boxes) and spend extended periods seated or standing at scanning stations

Responsibilities

• Sort, clean, staple-remove, repair, and organize legacy paper personnel files prior to scanning.
• Operate high-volume commercial production scanners to capture high-quality digital images of document archives.
• Accurately tag, index, and name digitized files according to standardized naming conventions and file structures as directed by the Director of Human Resources.
• Inspect scanned documents for image clarity, completeness, correct orientation, and proper sequence; re-scan damaged or illegible pages as needed.
• Strictly uphold data privacy protocols for personally identifiable information, and confidential personnel records.
• Transport physical records securely and coordinate short-term retention or certified shredding/disposal according to GYPSD and CRA record retention policies.
• Batch-upload and import validated digital records into the Document Management System or HRIS (Atrieve).
• Other duties as assigned by the Director of Human Resources.

Skills

Google platforms

Digital literacy

Data entry

Records management

Confidential data handling

Independent work

Privacy laws knowledge

Adobe capture software

Atrieve familiarity

Tools

Adobe

Atrieve

Job description

Grande Yellowhead Public School Division No.77 in Edson, AB invites applications for a Document Digitization Specialist. This temporary 6-month position focuses on converting paper records into secure digital files while maintaining privacy and indexing accuracy.

You will operate high-volume scanners, index files, and ensure compliance with privacy legislation. The role requires independence, attention to detail, and the ability to lift up to 30 lbs.