Condo Assistant Property Manager - On‑Site (Downtown Toronto)

Icon Property Management; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

ICON Property Management is seeking an organized Assistant Property Manager to support the day-to-day operations of a residential condominium in Downtown Toronto. This on-site role requires strong administrative and communication skills to ensure smooth operation and governance.

You will assist the General Licensed Property Manager with resident relations, coordinating contractors, preparing financial documentation, maintaining records, and supporting board/owner meetings.

Qualifications

• Minimum 1 year of experience in a condominium management services role.
• Valid Limited Licence under the CMRAO.
• Actively pursuing General Licence with CMRAO is a plus.
• Solid understanding of Condominium governance and admin procedures.

Responsibilities

• Respond to resident inquiries and concerns in a professional, timely manner.
• Provide courteous service to residents, board members, contractors, and staff.
• Assist in building positive relationships among board, residents, contractors, and site team.
• Attend and contribute to board and committee meetings as requested.
• Support compliance with the corporation's governing documents and applicable legislation.
• Assist with accounts payable coding and documentation for approvals.
• Verify backup documentation for invoices to support audits and records.
• Monitor common element fee payments and assist with arrears reporting and collections.
• Assist with budget preparation, banking records, and signing authority updates.
• Conduct regular walkthroughs of common elements and report findings for follow-up.
• Coordinate contractors and service providers for routine maintenance and projects.
• Track maintenance requests and service calls for timely resolution.
• Support emergency preparedness and life-safety procedures and related documentation.
• Maintain accurate owner/resident records, correspondence, and meeting minutes.

Skills

Communication skills

Interpersonal skills

Time management

Organizational skills

Written communication

Education

Post-secondary education in business, real estate, or property management

Tools

Microsoft Office (Outlook, Word, Excel)

Condo Control

Condo Manager

Job description

ICON Property Management is seeking an organized Assistant Property Manager to support the day-to-day operations of a residential condominium in Downtown Toronto. This on-site role requires strong administrative and communication skills to ensure smooth operation and governance.

You will assist the General Licensed Property Manager with resident relations, coordinating contractors, preparing financial documentation, maintaining records, and supporting board/owner meetings.