Compliance Administrator

J.D. Irving, Limited; Dartmouth; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading company in Nova Scotia is seeking a Compliance Administrator responsible for supporting the Compliance Team with administrative tasks. The role involves preparing permits and tracking compliance records while ensuring adherence to trade compliance requirements. The ideal candidate will have office administration experience and strong analytical skills.

Qualifications

• Experience in Office Administration.
• Experience in Shipbuilding, Defense, Trade Compliance or related fields considered an asset.

Responsibilities

• Prepare and submit permits/authorizations.
• Coordinate and review subcontract deliverables.
• Monitor Compliance inboxes and manage team records.

Skills

Oral communication

Written communication

Analytical skills

Problem-solving skills

Education

Post-secondary education

Tools

MS Office Suite

MS Word

Visio

PowerPoint

Job description

The Compliance Administrator (CA) is responsible for the administrative tasks and support for the Compliance Team. Reporting to the Manager, Trade Compliance (TCM), the CA will be responsible to execute administrative tasks based on the contractual and regulatory requirements on behalf of the three departments (Data Compliance, Industrial Compliance and Trade Compliance).

Qualifications

• Education: Post-secondary education considered an asset.
• Experience in Office Administration.
• Experience in Shipbuilding, Defense Projects, Trade Compliance, Information Management, Controlled Goods, Contract Security Program, Legal, Document Control or Procurement considered an asset.
• Experience with MS Office Suite; emphasis with MS Word, Visio and PowerPoint.
• Oral and written communication skills.
• Analytical and problem-solving skills.

Responsibilities

• Responsible for the preparation and submission of permits/authorizations/agreements as applicable.
• Responsible for the creation, implementation, development, and maintenance of appropriate record keeping for the above activities, through formal repositories and trackers.
• Responsible to coordinate and review subcontract deliverables and provide responses back to Subcontractors. Tailor subcontract Statement of Work (SOW) as required. Ensure accuracy of input.
• Responsible for the creation, implementation, development, and maintenance of appropriate record keeping for the above activities, through formal repositories and trackers.
• Responsible to perform verification of Compliance requirements for access control.
• Responsible for the creation, implementation, development, and maintenance of appropriate record keeping for the above activity, through formal repositories and trackers.
• Responsible for the maintenance and delivery of metrics reporting against overall Compliance activities, such as contractual and regulatory deliverables, department KPIs, and metrics against registered processes.
• Provide support to the Compliance team, to create and develop Process documentation and training materials as necessary. Support auditing activities as appropriate.
• Responsible for monitoring and triaging Compliance inboxes. Organize and manage team records, e-mails and other information repositories. Maintain various tracker, and process signature requests as required. Escalating issues to the TCM as needed.

About the company

JD Irving, Limited is a privately owned conglomerate company headquartered in Saint John, New Brunswick, Canada.

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