Company Secretary (Legal & Finance)

Kaleesuwari Refinery Private Limited; Burlington; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a qualified Company Secretary to ensure compliance and manage legal agreements. This role involves preparing and filing documents, drafting minutes for meetings, and maintaining statutory records. The ideal candidate will possess strong drafting skills, a solid understanding of commercial laws, and the ability to work collaboratively across departments. Join a dynamic team where your contributions will support the organization’s legal and compliance framework, fostering a culture of transparency and efficiency. If you are a proactive individual with a passion for legal affairs, this opportunity is perfect for you.

Qualifications

• 0 – 3 years of experience in a legal or secretarial role.
• Qualified Company Secretary with strong drafting and analytical skills.

Responsibilities

• Prepare and file documents for compliance with MCA & RBI.
• Draft and vet commercial agreements and maintain records.
• Assist in contract management and monitor regulatory changes.

Skills

Drafting Skills

Knowledge of Commercial Laws

Teamwork

Computer Skills (MS Office)

Analytical Thinking

Problem Solving

Planning & Organizing

Education

Qualified Company Secretary with ICSI Membership

Job description

Family / Department

• Legal & Finance

Job Profile

Ensure prompt Secretarial compliance of the company and manage legal and commercial agreements within the management.

Key Duties and Responsibilities

1. Preparation, filing, and registration of documents including forms, returns, and applications by and on behalf of the company to the MCA & RBI as an authorized representative.
2. Maintenance of secretarial records, statutory books, and registers.
3. Preparation of agenda for board meetings/general meetings, convening these meetings, drafting minutes, and maintaining proper records.
4. Signing of annual returns.
5. Drafting and vetting of commercial agreements.
6. Assist in contract management and maintaining the agreement repository.
7. Assist in collating and maintaining data on statutory compliances across the company.
8. Monitor changes in regulatory management and legislation to ensure company compliance before signing new contracts/agreements.

Technical Skills

• Drafting Skills: Ability to draft necessary documents such as resolutions, minutes, correspondence, and emails to facilitate transparent communication within the organization and with stakeholders.
• Knowledge of Commercial Laws: Good understanding of commercial laws to assist management in interpreting legal provisions.
• Teamwork: Ability to coordinate with various departments internally, making the candidate a good team player.
• Computer Skills: Working knowledge of MS Office.

Transversal Skills

• Analytical Thinking: Ability to analyze data and situations rigorously to identify causes/effects and make effective decisions.
• Problem Solving: Ability to assess situations, identify causes, target solutions, and address problems logically.
• Planning & Organizing: Ability to prioritize and allocate resources effectively to achieve objectives with method and rigor.

Reports To

Head of Department

Location

Corporate Office

Experience

0 – 3 years

Age

Any age

Education

Qualified Company Secretary with ICSI Membership.

Language

Local language; fluency in English; working knowledge of Hindi preferred.